Current jobs related to Property Administrator - Ottawa - JLL
-
Property Administrator
1 day ago
Ottawa, Canada iCondo Property Management Full time**AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...
-
Property Administrator
2 days ago
Ottawa, Canada Akelius Residential Property AB Full timeAre you looking for career opportunities within a rapidly growing global real estate company? Then you might be our next Property Administrator. Join us and be a part of our journey. About Akelius Akelius acquires, upgrades, and manages residential properties. Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec,...
-
Property Administrator
2 weeks ago
Ottawa, Ontario, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa's fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individualsWe are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties,Sleepwell...
-
Property Administrator
4 days ago
Ottawa, Canada Akelius Residential Property AB Full time5 days ago Be among the first 25 applicants About Akelius Akelius acquires, upgrades, and manages residential properties. Akelius owns rental apartments in New York, Boston, Washington D.C., Austin, Montreal, Quebec, Toronto, Ottawa, Paris, and London. Job Description Akelius is seeking a customer service-focused and highly organized Property Administrator...
-
Property Administrator
2 weeks ago
Ottawa, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...
-
Property Administrator
2 weeks ago
Ottawa, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...
-
Property Administrator
2 weeks ago
Ottawa, Canada Sleepwell Property Management Full timeSleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...
-
Property Administrator
22 hours ago
Ottawa, Canada Waterford Property Group Full timeReporting to the Director of Property Management and Vice President, the Property Administrator is responsible for providing support on all aspects of the day-to-day administrative activities for the owned and managed real estate portfolio. Due to the operational needs of the organization, this position does not have the opportunity to work from home in a...
-
Property Administrator
5 days ago
Ottawa, Canada Apollo Property Management Full timeWe are currently looking for a Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...
-
Condo Property Administrator
2 weeks ago
Ottawa, Canada Capital Integral Property Management Inc. Full timeCapital Integral Property Management has an opening for a Property Administrator - This position requires someone who can perform various administrative tasks, including answering telephones and giving information to the public and customers. This position will also require assisting office staff on items. The reception will be responsible for confirming...
Property Administrator
2 weeks ago
JLL supports the Whole You, personally and professionally.
JLL is seeking a detail-oriented Property Administrator for one of it's prominent client's downtown portfolio. This role is key in delivering exceptional tenant experiences and operational excellence. You'll serve as a frontline specialist, promptly addressing and resolving tenant concerns and while supporting essential property management functions. Your day to day will vary and will include assisting with budgets, various reporting, processing payments and analysis, coordinating special tenant requests, and organizing property events.
The Property Administrator is an important team member and is required on-site 4 days/week with flexibility to work remotely one day/week.
WHAT YOU’LL BE DOING
Initiate tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis.
Coordinate all charity, tenant appreciation and mall/property events. Contribute ideas and suggestions for various marketing plans, promotion events, etc. for the specific property.
Administer and facilitate tenant move-in and move-out processes.
Support and assist in Sustainability and property Certification initiatives including but not limited to BOMA/LEED, Rick Hansen Foundation, etc.
Establish and maintain professional working relationships with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the Property.
Maintain tenant contact list and certificates of insurance data; ensure all tenants/vendors are up to date
Maintain and update tenant emergency notification system (Redflag) & PRISM platforms
Assist Property Manager on tenant relations functions and monthly/quarterly reporting requirements.
Assist in maintaining property-specific emergency procedures and make periodic updates to the Tenant Handbook.
Act on behalf of the Property Manager in his/her absence and advise on actions taken.
Maintain tenant accounts to ensure that they are properly set up, charges processed, credits applied, and collection of outstanding arrears are managed on a timely basis.
Assist the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Set up Lease Amortization Charges and prepare required reconciliations.
Create, modify or maintain approved capital, tenant, and commission jobs in Yardi while maintaining job cost tracking and progress reports.
Prepare monthly update of Construction and Supervisory Fees template/tracker.
Prepare monthly tenant gross sales reports and annual reconciliation of Percentage Rent payable by tenants as specified in leases. Prepare invoices to tenants for amounts payable in a timely fashion.
Assist with the preparation of monthly variance analysis of Income Statement with commentary on significant variances (+-15%) from previous year for the Property Manager and the senior management team.
Provide and upload relevant information for quarterly appraisals
Prepare all relevant tenant letters and documentation for year-end tenant recoveries. Accurately input normalized budget information provided by the Property Manager and ensure that approved changes are appropriately reflected on the Real Estate system.
Monitor the Purchase Order system and effectively resolve any issues with Real Estate Accounting & Administration. Process invoices for payment by Head Office and respond to requests from Real Estate Accounting & Administration.
Assist the Property Manager with the annual budget planning and processing.
Prepare monthly parking revenue reports for the property.
Maintain both hard copy and SharePoint filling systems.
Code invoices on a as need basis.
Follow up with vendors as required to obtain missing invoices and work with vendor to resolve any invoice related issues.
Other job duties as reasonably assigned.
**WHAT YOU BRING**:
2+ years of experience in a commercial property, preferably in a tenant services role.
Relevant post-secondary education is considered an asset.
Accounting experience and knowledge of budgeting software such as Yardi is preferred.
Good interpersonal, communication and team skills.
Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization.
Ability to multi-task and prioritize to meet changing demands and expectations of clients.
Bilingual (English & French) both written and oral is preferrred.
WHAT’S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate.
Deep investment in cutting-edge technology to power your work.
Comprehensive and competitive benefits plan.
A supportive, caring and diverse work environment designed for your growth and well-being.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits pack
