Office Administrator

3 days ago

Surrey, Canada Solid Rock Steel Fabricating Co. Ltd. Full time

**JOB TITLE**

Office Administrator & Accounting Assistant

**REPORTS TO**
Controller

**Position Summary**

The Accounting Assistant role will support the various needs of the Finance department.

**Key Responsibilities**:
**Office Administrator**
- Handling general office duties -such as booking meetings, registering for courses, filing, generating reports and presentations, bank deposits, arranging couriers, distributing mail, maintaining postage meter, etc.
- Maintaining the office plotter and photo copier by calling and arranging maintenance as needed and sourcing paper and scheduling service appointments.
- Ordering both office, shop and kitchen supplies as required.
- Preparing monthly statutory declarations, scheduling signing appointments and ordering new CCDC Seals.
- Designing, preparing and distributing company newsletter (three times a year).
- Assisting with the organizing and preparing of company events.
- Booking educational courses and events for staff and making travel arrangements, such as booking flights, cars and hotel reservations.
- Purchasing office supplies.
- Other duties as may be reasonably required to benefit the company and/or as requested by Management.

**Accounting Assistant**
- Process weekly and bi-weekly payroll using ADP Workforce Now
- Prepare and remit union dues
- Prepare and remit Work Safe BC remittances
- Reconcile and resolve payroll questions
- Coding AP Invoices and submitting for approval to the purchaser
- Processing cheque runs and EFT payments
- Maintain vendor files and records including reconciling vendor accounts
- Reconcile corporate credit cards
- File GST and PST
- Monthly Bank Reconciliations
- Preparing Job Cost reports and other ad-hoc reporting as required
- Other accounting duties as may be reasonably required to benefit the company and/or as requested by Management

**Requirements**:

- Accounting certificate or diploma preferred
- Prior administrative and accounting experience necessary
- Must have strong Microsoft Office 365 capabilities and other computer skills
- Attention to detail and problem solving skills
- Excellent communication skills (verbal and written)
- Desire to be proactive and create a positive experience for others
- QuickBooks experience will be considered an asset
- Experience with ADP Workforce Now will be considered an asset
- Experience with Beanworks AP will be considered an asset
- Excellent attention to detail
- Ability to self-manage, organize and prioritize

This is a full time position. Salary/ Hourly wage will commensurate with qualifications and experience.

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you live in the Surrey, Langley or Maple Ridge area? -There is no public transit access to this location.
- How many years of Accounting & Administrative experience do you have?
- Do you have experience with QuickBooks, ADP and Beanworks (AP)?

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