Socan Awards Events Assistant

We’re Hiring
SOCAN Awards Events Assistant - Contract
Montreal, QC
Full-time - Contract
Hybrid
**Application deadline**: November 19, 2024
WHO WE ARE
SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents more than 180,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us
OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM
WHY WORK WITH US?
- Make a difference by supporting and collaborating with a vibrant and creative community
- Enjoy many options for workplace flexibility and work-life balance
- Get involved in the rapidly changing creative space
- Advocate for and empower the creative community
- Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER
- 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)
- Virtual My Wellness program
- Inclusive and collaborative working environment

ABOUT THE ROLE
Recognized as one of Canada's top employers of small and medium-sized businesses, SOCAN is one of the world's leading performing rights organizations. A non-profit, member-owned organization, SOCAN ensures that our member songwriters, composers and music publishers are paid when their music is played on radio, television, live concerts and on the Internet. This position will assist with various tasks related to the 2025 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Creative Programming & Partnerships Coordinator who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.
WHAT YOU’LL DO / KEY RESPONSIBILITIES
Assist in the planning and execution of the 2025 SOCAN Gala to be held on May 4th, 2025, one of Canada's premier music industry events. The Gala SOCAN must reflect the strategy and vision of SOCAN as an organization.
**Invitation List / Registration**:

- Compile invitation list and maintain content as new information comes in
- Testing for delivery of invites through selected program (example: Paperless Post)
- Maintain RSVPs on a weekly basis and report status

**Winner Correspondence**:

- Organize hotel rooms, travel reimbursement and car service for all winners
- Confirm details of winners for the trophy plaque copy

**Trophies**:

- Prepare plaque copy for trophies and proof content upon arrival of the finished awards

**Video / Music Content for Show**:

- Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
- Compile a list of all AV materials for license clearances

**Administration**:

- Basic administration details; maintenance of scheduling documents, reports and
- invitation list
- Coordinate all booking details with the host hotel
- Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE
- Minimum of 1 - 3 years of event experience
- Bilingual in English and French
- Past experience in event planning
- Strong skills in time management
- Extremely organized
- Excellent attention to detail (example: proofing materials for accuracy)
- Creative
- Customer Service oriented
- Strong communication skills (eloquent speaking and writing skills)
- Skills - Excel, Word, experienced at digital transfer of AV files

**ACCESSIBILITY & ACCOMMODATION**:
EQUAL EMPLOYMENT OPPORTUNITY
SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
HOW TO APPLY