Administrative Assistant

6 days ago

Victoria, Canada Robbins Parking Service Ltd. Full time

Robbins Parking Service is excited to be recruiting for a full-time position as an Administrative Assistant at our Head Office in Downtown Victoria.

Robbins Parking Service is a Vancouver Island based company which was established in 1958 and has grown to become the Islands leading parking solutions provider. As a company we have experienced a lot of growth over the last 60 years however with this growth the four key values have always stayed the same,
- to offer property owning clients unique, customized parking solutions.
- to provide lot visitors with superior levels of customer service.
- to operate our business under the highest standards of professionalism and integrity.
- to support and give back to our communities.
- To continue to help accomplish these key values we are looking for an exceptional individual to join us at our head office in Downtown Victoria.
- Quick thinking, professional, polite and be skilled with attention to detail
- Have the ability to use various computer and graphic design programs
- They should always be prepared and responsive, willing to meet each challenge directly.
- Be confident with computers, Office 365- Microsoft Word, Excel, Outlook and efficient at learning new computer systems.
- Excel at both verbal and written communication.
- Importantly have a genuine desire to learn new tasks and meet the needs of the team.
- Be trustworthy and discrete when handling sensitive and private information.
- A positive and enthusiastic mindset, excited for change and development
- Proactive and takes initiative. Can reliably perform without ongoing supervision
- The ability to be quick and accurate when entering data
- Tactfulness, maturity, and capacity to operate under pressure
- Strong knowledge of the Victoria area would be considered a definite asset
- Basic accounting skills and experience with account reconciliations is an asset

Administrative Assistant Responsibilities:

- Handling office tasks such as taking minutes, generating reports, setting up meetings, shipping, and reordering supplies.
- Organizing and updating billings for specific sites
- Assist in organization of keys, files and general administration
- Inputting and updating spreadsheets (excel)
- Decalling and designing signage proofs using specialized printers
- Taking phone calls and providing details to Managers.
- Organize daily log sheets from Maintenance department
- Following up on orders (signage, products, inventory, etc)
- Tracking of inventory - uniforms, meter products, etc
- Willing to take on new tasks and see them to completion.

**Job Types**: Full-time, Permanent

22.50/hour to start

**Job Types**: Full-time, Permanent

**Salary**: From $22.50 per hour

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Victoria, BC V8V 3K8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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