Executive Assistant

4 days ago

Woodbridge, Canada R. Ferri Automotive Full time

**About Us**

At R. Ferri Automotive we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at R. Ferri Automotive is absolutely critical to its success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect from our company through the years.

**Summary**

We are seeking an Executive Assistant to the President. This pivotal role supports our President by managing schedules, coordinating projects, and ensuring seamless operations within our dynamic automotive environment. Your contributions will be vital in upholding our mission of exceptional service and employee satisfaction.

**Responsibilities**

**Executive Support**
- Provide full administrative support to the President, ensuring efficient daily operations.
- Manage the President’s calendar, scheduling appointments, meetings, and travel efficiently.
- Handle correspondence and communications on behalf of the President.
- Ensure confidentiality and professionalism in all interactions.
- Maintain organized files, records, and documentation for easy access.
- Collaborate with various departments to ensure smooth office operations.
- Coordinate company events and projects.
- Book and organize the R. Ferri Automotive yearly Holiday Luncheon, including children’s entertainment.
- Coordinate international travel schedules for the sales team (flights, hotels, etc.).
- Book international tours for clients.
- Provide administrative help/support to the COO and Executive Vice President when requested.
- Perform additional duties as assigned to support dealership operations.

**Qualifications**
- Proven 10+ years of experience as an Executive Assistant or similar role.
- Fluent English (required).
- Fluent **Italian**(considered an asset).
- Prior experience in dealerships (preferred)
- Strong organizational skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks effectively under pressure.
- Experience in project coordination is a plus.
- Familiarity with office management procedures is beneficial.

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

**Licence/Certification**:

- G Class License (preferred)

**Work Location: In person**

**Job Types**: Full-time, Permanent

Pay: $70,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Ability to commute/relocate:

- Woodbridge, ON L4L 8R1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 10 years (required)
- Dealership: 1 year (preferred)

**Language**:

- Italian (preferred)

Work Location: In person

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