Executive Assistant and Project Coordinator

The Sorbara Group of Companies is a pioneering force in Ontario’s real estate industry. Having operated commercial, industrial, office and retail properties, managed residential rentals and built high-rise and low-rise communities for several decades, we have witnessed firsthand key changes in the Greater Toronto Area real estate market. This unparalleled wealth of experience has allowed us to develop long-lasting relationships with our partners, stakeholders, homeowners, tenants and employees.

Over the past 80 years, we’ve built an integrated real estate, planning, development, construction, investment and management firm that’s known for delivering well-designed spaces in the communities where people live, work and play.

**Job Summary**:
**Key Responsibilities**:
**1. Strategic Support**:

- Collaborate with executive leadership to develop and implement strategic plans and initiatives.
- Conduct market research, competitor analysis, and data collection to inform decision-making processes.
- Analyze and synthesize information to provide actionable insights and recommendations.

**2. Project Management**:

- Coordinate and oversee key projects, ensuring alignment with organizational goals.
- Track progress, manage timelines, and ensure the successful completion of project milestones.
- Maintain quality control and deliverables for all assigned projects.

**3. Executive Assistance**:

- Manage complex calendars, schedule meetings, and coordinate travel arrangements.
- Draft, review, and edit correspondence, reports, and presentations.
- Serve as a liaison between executives and internal/external stakeholders.

**4. Meeting Preparation and Follow-Up**:

- Prepare detailed agendas, presentations, and supporting materials for meetings.
- Record accurate meeting minutes and track follow-up action items.
- Ensure timely communication and task completion by relevant stakeholders.

**5. Communication and Coordination**:

- Act as a point of contact for strategic communications and initiatives.
- Facilitate collaboration among cross-functional teams to align efforts and achieve objectives.
- Represent the executive team in meetings or events when necessary.

**6. Problem-Solving**:

- Address challenges proactively and recommend innovative solutions.
- Identify opportunities for process improvements and efficiency enhancements.

**7. Data Analysis and Reporting**:

- Prepare comprehensive reports and summaries on projects, initiatives, and organizational metrics.
- Analyze performance data to evaluate the success of strategies and identify areas for improvement.

**8. Confidentiality and Discretion**:

- Handle sensitive and confidential information with the highest level of professionalism.
- Manage critical documents and maintain secure records.

**Qualifications**:
**Education**:

- Bachelor’s degree in Business Administration, Management, or a related field

**Experience**:

- Minimum of 5 years of experience in a similar role, such as Executive Assistant, Project Manager, or Strategic Planner.
- Proven experience in managing high-level projects and working with executive teams.

**Skills and Competencies**:

- Strong organizational and multitasking abilities.
- Analytical mindset with the ability to process complex information and data.
- Excellent verbal and written communication skills.
- Proficiency in project management tools, office software, and data visualization platforms.
- Adaptable and proactive with a solutions-oriented approach.
- Strong understanding of the organization’s industry and strategic goals.
- Ability to maintain a high degree of discretion and confidentiality.

**Working Conditions**:

- Full-time position with occasional extended hours to meet deadlines.
- Job Types: Full-time, Permanent - Open Position/Immediate Hire

**Job Types**: Full-time, Permanent

Pay: $70,000.00-$90,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2025-02-03