Operations & Executive Assistant

3 days ago

Woodbridge, Canada Sorbara Group of Companies Full time

**Job Overview**:
**Key Responsibilities**:

- Executive & Personal Support_
- Provide comprehensive administrative support to the executive, managing their calendar, scheduling meetings, and organizing travel arrangements.
- Coordinate personal appointments and manage personal errands when needed.
- Prepare and organize materials for meetings, presentations, and events.
- Handle confidential information with discretion and maintain the executive's files and records.
- Assist in the preparation and distribution of reports, presentations, and correspondence.
- Operations Support_
- Collaborate with different departments to ensure operational processes are running smoothly.
- Assist in tracking and reporting on project status and progress.
- Manage vendor relationships and contracts for both personal and operational needs.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
- Assist with event planning, including logistics, invitations, and on-site coordination for corporate and personal events.
- Support the preparation of operational and financial reports.
- Coordinate small-scale projects, ensuring deadlines and objectives are met.
- Availability Outside of Regular Hours_
- Must be available to assist outside of regular business hours, including evenings and weekends, as necessary.
- Be on-call for urgent matters, handling issues in a timely and efficient manner.

**Key Qualifications**:

- Proven experience as an executive or personal assistant, with operations experience a plus.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Strong problem-solving skills with the ability to work independently and handle high-pressure situations.
- Availability to work outside of traditional business hours, including evenings and weekends.
- High level of discretion and professionalism.

**Benefits**:

- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership and contribute to key company operations.

If you are a highly organized, detail-oriented individual with the ability to handle a dynamic work environment and are available to work beyond the standard office hours, we encourage you to apply.

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Expected start date: 2024-10-01

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