Executive Assistant

7 days ago

Woodbridge, Canada Sorbara Group of Companies Full time

The Sorbara Group of Companies is a pioneering force in Ontario’s real estate industry. Having operated commercial, industrial, office and retail properties, managed residential rentals and built high-rise and low-rise communities for several decades, we have witnessed firsthand key changes in the Greater Toronto Area real estate market. This unparalleled wealth of experience has allowed us to develop long-lasting relationships with our partners, stakeholders, homeowners, tenants and employees.

Over the past 80 years, we’ve built an integrated real estate, planning, development, construction, investment and management firm that’s known for delivering well-designed spaces in the communities where people live, work and play.

We are currently looking for a **Executive Assistant** to join out team. If you feel this is the perfect opportunity for you and have the experience, qualifications & skills listed below WE WANT YOU ON OUR TEAM

Executive Support:

- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate and schedule meetings, conferences, and special events for the executive team/company
- Prepare and organize materials for meetings, presentations, and reports.
- Act as a liaison between executives and internal/external stakeholders, including clients, vendors, and other team members.
- Handle confidential and sensitive information with discretion and professionalism.

Administrative Support:

- Maintain accurate records, files, and databases for the executive team.
- Prepare and process expense reports, invoices, and other financial documents.
- Conduct research and gather information as requested by the executives.
- Assist with special projects and initiatives as assigned by the executive team.
- Prepare and coordinate venues, materials and catering needs for corporate meetings and events

Facilities Management:

- Oversee the day-to-day operations of office facilities, including maintenance, repairs, and cleanliness.
- Coordinate with external vendors and service providers for facility-related services, such as cleaning, security, and utilities.
- Manage office supplies inventory and procurement, ensuring adequate stock levels at all times.
- Identify opportunities for improvements in facility management processes and implement best practices to enhance efficiency and cost-effectiveness.

**Qualifications**
- 5+ years’ experience of Executive Administration, providing support to senior level management or relevant experience
- Office management experience an asset
- Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines
- Excellent communication and interpersonal skills, both written and verbal.
- Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements
- Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided;
- Ability to handle confidential information with integrity and discretion
- Detail-oriented with a high level of accuracy in work
- Proactive and resourceful problem solver with a positive attitude and strong work ethic

**Job Types**: Full-time, Permanent

Pay: $70,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2024-09-09

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