Administrative Assistant

**Who we are**:
We are Outdoor Living Manufacturing Ltd, more commonly known as Outdoor Living Today.

OLT is a Western Red Cedar manufacturing company located in British Columbia. We specialize in sustainable, high-quality Cedar Sheds, Gardens, Playhouses, Gazebos, and Pergolas which we have been supplying to homeowners in Canada and the United States for over 18 years.

This position requires a detail-oriented individual with a dedication to accuracy and a strong sense of responsibility for safeguarding information in various software programs.

**A Day in the life**:
If you are a positive leader who excels in delivering a good administrative support, we want you to be part of our team

The primary responsibility of the Administrative clerk is to help oversee and input our orders, including EDI. Follow up with customer tracking information, invoicing and relevant functions. Accounts Payable and Receivable functions, reconcile and process invoices for payment.

The individual within this role will ensure the smooth functioning of administrative processes, identify and correct data entry errors using appropriate quality control methods to ensure customer satisfaction and meet the Company objectives.

**Duties and Responsibilities**:

- Create a seamless and efficient order data entry and processing
- Invoicing, including credit notes when needed
- Accounts payable - receive, reconcile, and process invoices for payment
- Accounts receivable reconciliation
- Maintaining Vendor Portals for orders, inventory and invoicing
- Identify and correct data entry errors using appropriate quality control methods
- Provide general data entry support across many teams on an as needed basis
- General knowledge of Microsoft Office, Excel,
- Some inventory duties, including stock code setup, maintenance and pricing
- EDI system maintenance to receive orders and maintain inventory
- Ability to multitask and prioritise tasks effectively
- Strong attention to detail and accuracy
- Customer experience in services and support
- Strong written and verbal communication skills with the ability to interact with all levels of the organization

**We are looking for individuals who are**:

- Bachelor's degree is preferred, but equivalent experience will be considered.
- 5 years of Administrative Experience, Accounts Payable and Receivable Experience
- Working knowledge of Microsoft Office (Outlook, Word, and Excel);
- Customer-focused and detailed oriented.
- Excellent communication and interpersonal skills.
- Excellent time management and problem-solving skills.
- Communicate with honesty and kindness
- Integrate fun and joy as a way of being and working (don’t take themselves too seriously).
- Ability to maintain composure in stressful situations, respond to customer needs quickly and effectively
- Problem-solving skills to identify potential technical / product solutions as they emerge
- Bilingual in French or Mandarin is an asset

**What’s in it for you**:

- Job stability: Outdoor Living Manufacturing Ltd. has been employing people for over 18 years in Canada
- Full time employment with a starting rate of $ 25.00 / hour reviewed at 3 months
- Potential for Hybrid/Remote working over time
- Great benefits and employee assistance program
- Great teammates and collaborative work environment
- A consistently growing company that promotes from within

**Job Types**: Full-time, Permanent

**Salary**: $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person