Accounting Administrator

2 weeks ago

Halifax, Canada Design Build Solutions Limited Full time

We are seeking a detail-oriented and dependable **Accounting Administrator** to join our team This role requires a proactive individual who is highly organized, comfortable with technology, and able to manage multiple responsibilities with mínimal oversight.

**What you will do**:
The individual will play a key role in ensuring smooth AP operations, supporting procurement and document management processes, and maintaining effective communication with vendors and internal teams.
- Process and upload invoices using a paperless system; capture invoice details, route for approval, and export to Sage 100 Contractor.
- Combine PDF documents using Adobe; transfer information in files to relevant programs.
- Review and reconcile vendor statements; follow up on outstanding items and ensure timely payments.
- Create and amend Purchase Orders (POs); verify values with site staff and project managers.
- Understand and distinguish when to use subcontracts versus POs.
- Reconcile invoicing progress against schedules of values or purchase orders.
- Perform AP invoice entry and ensure accuracy in subledger postings using knowledge of basic debits and credits.
- Navigate and use accounting software efficiently, with a preference for experience in Sage 100 Contractor.
- Maintain and update supply inventories; place online orders with vendors such as Costco, Denis, and Staples.
- Arrange and track courier deliveries and assist with equipment rental logs and site tracking.
- Electronically file and manage documents; follow up on missing documentation or materials as needed.
- Support general office administrative duties as required.

**Your Abilities, Education & Experience**:

- Sage 100 Contractor software.
- Construction or contractor accounting background.
- Proficient with document management system.
- Strong working knowledge of expense claims, receipt reconciliation, and construction-related expenses.
- Solid computer literacy, documentation, and information tracking skills.
- Intermediate proficiency in Microsoft Excel and Microsoft Outlook.
- Experience with AP processes in a paperless systems.
- Familiarity with Nova Scotia tax regulations.
- Able to multitask, prioritize, and troubleshoot independently.
- Not easily distracted and able to focus in a fast-paced environment.
- Strong organizational skills and attention to detail.
- Dependability and reliability are essential.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- How many years of experience do you have in Accounts Payables?

**Experience**:

- Accounting software: 2 years (required)

**Location**:

- Halifax, NS B3M 0N5 (required)

Work Location: In person

Expected start date: 2025-05-26

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