Accounting Administrator

**Employer: NOVA SCOTIA BARRISTERS' SOCIETY (NSBS)**
**Position: Accounting Administrator**
**Position Type: Permanent, Full-time**
**Job Location: Halifax, NS**

**About Us**

As the regulator of the legal profession, the Nova Scotia Barristers' Society protects the public interest in the practice of law. The Society is the independent, trusted and respected regulator of the legal profession. Acting in the public interest, they provide leadership, value and support to a competent, ethical, inclusive and engaged legal profession.

**Learn more about the Society**.**

**About the Accounting Administrator**

Reporting to the Controller, this position is responsible for the complete accounts payable and accounts receivable processing cycles. Therefore, the Accounting Administrator analyzes, posts, and prepares payments for vendor invoices, employee expenses, and credit card purchases. He/She also prepares, posts, and distributes member fee invoices, sales invoices and credit adjustments to member & other client accounts. In addition, he/she prepares, posts, and deposits payments received from these clients. The position operates with limited supervision for routine work and is able to identify when direction is required.

**Key Responsibilities**

Accounts Receivable (55%)
- Executes all accounts receivable functions in accordance with Society accounting guidelines and instructions received from the Controller.
- Establishes and maintains member & client account information in the client files, the iMIS membership database, and the accounting software.
- Imports transaction batches from the iMIS membership database to the accounting software.
- Prepares and posts member & client invoices, credit notes, and statements. Follows up on outstanding balances.
- Prepares monthly deferred revenue adjustments.
- Corresponds with members and clients and Society staff to answer questions, explain invoices or resolve any inaccurate or contested transaction.
- Prepares and submits membership Pre-Authorized Payment debits.
- Reconciles online sale and deposit transactions and prepares related journal entries.

Accounts Payable (35%)
- Executes all accounts payable processing functions in accordance with Society accounting guidelines and instructions received from the Controller.
- Analyzes and processes vendor invoices, vendor credit notes, vendor statements, credit card invoices and return credits, and employee expense claims.
- Prepares monthly prepaid account adjustments.
- Corresponds with vendors and employees to resolve any inaccurate or unauthorized transaction.
- Prepares electronic funds transfers, cheque registers, vendor cheques,, and employee expense cheques, and presents these to the Controller for review and to Society signing officers for signature.
- Mails all vendor cheques and distributes employee expense reimbursement cheques.

Other (10%)
- Supports the annual audit and the annual budgeting & forecasting cycles.
- Assists the Database Administrator by ensuring the completeness and accuracy of the membership information.
- Other duties as assigned from time-to-time by the Controller.

**Requirements, Skills and Assets Requirements**
- A diploma or degree in Accounting or Business Administration
- 3-5 years relevant experience
- An equivalent combination of education and experience

**Skills**
- Strong attention to detail and accuracy
- Thorough knowledge of accounting, bookkeeping and customer service practices
- Experience with computer-based accounting systems
- Ability to handle multiple priorities while maintaining responsiveness
- Strong communication skills, both oral and written
- Well-developed interpersonal skills
- Excellent organizational and time management skills
- Ability to work under minimum supervision
- High level of proficiency with MS Office products (Word, Excel, Access, PowerPoint, Outlook)

**Assets**
- Experience with SAGE 300 Accounting system
- Experience with a membership database system

**Salary**:Commensurate with qualifications and experience

**How to Apply**

We offer a competitive salary based on qualifications and experience; a full health benefit package; a retirement savings program as well as flexible work options.

We thank all applicants for their interest, however only those considered for an interview will be contacted.

**Closing date**:Posting will remain open until position is filled