Administrative Assistant

2 weeks ago

Victoria, Canada Raymond James Financial Full time

**Administrative Assistant**
- 2300558

**Job Summary**

**Essential Duties and Responsibilities**
- Handle all incoming and outgoing phone calls;
- Manage and maintain all paperwork;
- Prepare professional correspondence and reports, documents, and files;
- Respond to requests for information in a timely manner;
- Service clients’ general day-to-day requests;
- Communicate internally with various operational and administrative departments;
- Maintain the Customer Relationship Management (CRM) software;
- Manage our WOW service client program;
- Initiate and manage a proactive social media campaign
- Manage website & membership;
- Write finance blogs (with guidance) & prepare monthly newsletters;
- Co-ordinate production of The Wealthy Life as part of Raymond James sponsorship of the show; and
- Other duties as assigned.

**Qualifications - External**

**Knowledge, Skills, and Abilities**

**Knowledge of**:

- MS Office (Word, Excel, PowerPoint, and Outlook), Internet Explorer and business related software;
- Social Media (Facebook, LinkedIn, Twitter, Instagram & YouTube); and
- CRM (Customer Relationship Management) software is an asset;
**Skill in**:

- Interpersonal, as well as verbal and written communication; and
- Organization and problem solving.

**Ability to;**
- Learn independently;
- Be proactive self-starter with a ‘can do’ attitude and the desire to take ownership of their position;
- Pay meticulous attention to detail;
- Prioritize and manage multiple deadlines and tasks; and
- Work in a team environment and demonstrate a professional and friendly manner.

**Education and Experience**
- Minimum 2 years of administrative experience; and
- Post-secondary education.

**Licenses and Certifications**
- Completion of the Canadian Securities Course (CSC) is an asset.

**Depending on eligibility, we offer**:

- Competitive Wages
- Health Benefits Program including Life Insurance and Disability from start date
- RRSP Matching Program from start date
- Employee Stock Purchase Plan
- Paid Time Off & Other Time Off such as Volunteer Day
- Discretionary Bonuses
- Tuition Reimbursement Program
- Top Up Plan
- Employee Investment Accounts
- Flexible Work Styles

**Job** Wealth management

**Primary Location** CA-BC-Victoria-Victoria

**Organization** Branch

**Schedule** Full-time

**Status** Temporary Full-Time

  • Administrative Assistant

    3 days ago

    Victoria, Canada Christ Church Cathedral School Full time

    Our School Founded in 1989, Christ Church Cathedral School provides an outstanding and inspiring education to children in JK- Grade 8. Ranking among the top performing schools in our city and rooted in the Anglican ethos, we provide a well-rounded curriculum accessible to students of all beliefs, nurturing the intellectual, physical, artistic and social...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada TALLERES G L SL Full time

    **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operations and human resources team - Answers phone calls, schedules meetings and supports visitors. - Ability to manage, prioritize, and multi-task on multiple efforts - Work with various Vendors to support the team - Supports team by performing tasks...

  • Administrative Assistant

    2 days ago

    Victoria, Canada Thales Full time

    Location: Victoria - 905 Ellery, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada Inn at Laurel Point Full time

    **Job Title**:Administration Assistant **Job Status**:Permanent **Start Wage**: $58,000 per annum **Summary of Position**: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. **Responsibilities**: - Manages...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada The Kitchen Technician Full time

    **The primary objective of the administrative assistant’s role is to**: - Manage the daily operations of the front office to ensure efficiency in all business functions - Manage communications between clients and staff to provide effective customer service - Provide support to showroom and walk in clients - Promote health and safety in the workplace -...

  • Administrative Assistant

    5 days ago

    Victoria, Canada Daxtech IT Solutions Full time

    Are you an organizational superstar eager to be the backbone of a pioneering IT firm? Daxtech IT Solutions is on the lookout for an Administrative Assistant who thrives in a bustling, innovative environment in Victoria, BC. Join us and become an integral part of a team that fuels businesses with cutting-edge IT solutions and an unwavering commitment to...

  • Administrative Assistant

    2 weeks ago

    Victoria, Canada Highbury Asset Management Full time

    **ADMINISTRATIVE ASSISTANT** **Salary**: $50,000 to $55,000 per annum, based on experience and qualifications **Employment Type**: Full-Time, Permanent **Location**: 2nd Floor, 1609 Fort Street, Victoria, BC **Reports To**: Managing Director **Company Overview** Highbury Asset Management Inc. is a dynamic and forward-thinking company specializing in...

  • Administrative Assistant

    5 days ago

    Victoria, Canada Complete Residential Property Management Ltd. Full time

    As an Administrative Assistant, you will be working full-time assisting Property Managers with their residential property portfolios and the Accounting Manager with various day to day tasks. **Responsibilities**: - Data entry and processing of receivables and payables - Processing mail and assisting with answering the switchboard as needed - Greeting all...

  • Administrative Assistant

    5 days ago

    Victoria, Canada Western Stevedoring Full time

    **Administrative Assistant - Victoria Cruise & Deep-Water Terminal** Western Stevedoring is a diversified marine logistics company committed to the success of our people, our customers, and our communities. Our operations at the Victoria Cruise & Deep-Water Terminal focuses on terminal/marine operations for cruise, breakbulk cargo, and fibre optic cable...