Accounts Payable Clerk
1 week ago
About Townline
The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with proven teams specialized in the areas of Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care all housed under one roof. Townline has been building homes since 1981 and believe diversity is the cornerstone to our success and longevity.
Currently we are in need of two Accounts Payable Clerks to join our team at our Vancouver Office. Townline offers ample opportunities for growth and development, a competitive compensation package, a comprehensive health benefits program and an on-site gym/wellness centre. As well, our office is conveniently located right on the Canada Line at Marine Gateway. This is an exciting opportunity for someone who would like to work with one of BC's most respected and proven residential and mixed-use developers.
Role Description
The Accounts Payable Clerks will be responsible for supporting the Construction department on various accounts payable duties.
Job tasks include, but are not limited to, the following:
- Answering inquiries from suppliers and subcontractors regarding payment status;
- Preparing holdback documents; tracking holdback timelines;
- Matching invoices to purchase orders, reviewing invoices to trade agreements and price lists, as required; checking for errors;
- Monitoring and reviewing subcontracts for billing requirements
- Working with construction manager/construction coordinators of cost coding and PO matching
- Preparing expense forms and code for reimbursement;
- Monitoring and coordinating credit card purchase and receipts from staff;
- Monitor job costs and ensure they are coded and within budget;
- Working with Construction manager to review invoices and submit with accounting
- Reviewing statements for outstanding invoices and following up as required;
- Working with the Accounting team on job costs and reporting;
- Preparing back charge forms based on invoice review
- Following up with vendors for invoice revisions;
- Responding to vendor queries about payment/ outstanding invoices;
- Reviewing job cost reports and preparing contingency transfers;
- Credit card summaries - tracking receipts and cost coding;
- Setting up purchase orders when needed with SOV’s;
- Creating additional reports, as required;
- Reviewing and submitting bi-weekly timesheets for hourly Townline staff
- Reconcile vendors statements;
Qualifications:
- Previous experience as a Project Accountant or Accounts Payable Clerk in construction is an asset
- Excellent Microsoft Office skills - especially Microsoft Excel
- Previous experience with cost and budget/cost variance analyses
- Familiarity with subcontracts/trade contracts, progress draws, change orders, holdbacks and contract reconciliations
- Familiarity with accounting and construction cost management software is an asset, but is not a requirement
- Experience in gathering data, compiling proper information and preparing financial reports
- Works well independently as part of a team
- Strong work ethic
- High end organization skills
- Meticulous attention to details
To learn more about Townline, please visit Townline — A down to earth company
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