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Accounts Payable Clerk

3 weeks ago

Vancouver, Canada Parq Vancouver Full time

**OVERVIEW**

The Accounts Payable Clerk is responsible for the timely and accurate processing of all vendor purchase orders and invoices. This includes processing and monitoring payments and expenditures, and maintaining the accuracy of the Accounts Payable system. Providing these services in an effective and efficient manner will ensure that the organization’s finances are accurate and up to date, that associate expense reports are paid in a timely and appropriate manner, and that vendors and suppliers are paid within established time limits.
**DUTIES AND RESPONSIBILITIES**
- Provide support to the Accounting department and the organization stakeholders
- Verify and enter invoices in accounting system for payments ensuring correct approval, coding, taxes, and matching
- Check accuracy of associate reimbursement expenses before processing
- Ensure all purchase orders and invoices are entered accurately into the system with the correct coding
- Review vendor statements to ensure all invoices are processed in the correct accounting period
- Assist with any vendor enquiries relating to their account and resolve as soon as possible in a professional manner
- Prepare weekly cheque runs, manual cheque requests, and ensure appropriate back-up is provided
- Record online banking payments in the accounting system
- Maintain the filing system for payables
- Assist in month-end processing, expense accruals, intercompany reconciliation and prepaid expenses
- Ensure critical vendors are paid on a timely basis
- Assist with BCLC Facility Development Fund (FDF) quarterly submissions
- Prepare monthly / quarterly / year-end working papers for balance sheet accounts relating to accounts payable
Maintain records in compliance with current legal requirements
- Assist in special projects related to accounts payable
- Perform other duties as required
**QUALIFICATIONS AND EXPERIENCE**
- 1 year minimum in a high volume accounts payable role
- Post-secondary education in accounting or business administration, including a certificate, diploma or degree
- Accounting experience in the Gaming/Hospitality industry is an asset
- Experience with reconciling accounts and resolving discrepancies - bank, and all related general ledger accounts
- Experience with journal preparation and general posting activity
- Excellent problem solving skills, attention to detail
- Understand withholding tax, PST self-assessment
- Proven superior customer service experience
- Thorough knowledge of basic accounting procedures and principles
- Organized and detail oriented with strong analytical skills
- Ability to work in a fast packed environment and meet assigned deadlines as required
Advanced Microsoft Excel skills

**CERTIFICATES AND/OR LICENSES REQUIREMENTS**
- Valid GPEB license
- Serving it Right Certification

**PHYSICAL REQUIREMENTS**
- Able to lift, handle, and transport materials that are over 15lbs
- Required to sit, stand and walk during working hours