Accounts Payable Clerk

**Vancouver Police Department**

**Accounts Payable Clerk**:
**COMPETITION**: #24149-50010109
**TITLE**:Accounts Payable Clerk
**_Classification: _**Clerk IV
**TEAM/UNIT**:Accounting Services Unit
**SECTION**:Financial Services Section
**DIVISION**:Support Services Division
**STATUS**: Regular Full-Time
**HOURS OF WORK**:Monday to Friday 0700-1600 hours
**SALARY**:Pay Grade 19 $34.30 - $40.34 per hour
**COMP. END DATE: Thursday November 28, 2024**

**_“NOT JUST A JOB... A CONTRIBUTION”_**

**POSITION** **SUMMARY**
Responsible for processing all accounts payable. Deals with invoices and payments and ensures procedures are conducted in accordance with VPD policies.

**Essential Duties**
- Reviews, calculates, verifies, codes, enters data pertaining to and processes all accounts payable invoices, including refunds and employee expenses and reimbursements either through SAP, credit card or wire transfers/bank drafts, EFTs or Chrome River (or any other applicable financial and accounting processing system), for purchase of goods and services
- Reviews and processes invoices based on purchase orders, ensures account codes and taxes are correct and enters journal entries to make adjustments where necessary
- Reviews and reconciles payments made pursuant to contracts
- Reviews and requests new vendor accounts set up from the City and updates to vendor accounts
- Reviews and reconciles vendor statements and liaises with vendors to resolve issues and ensures compliance to VPD’s purchasing policy
- Retrieves data and prepares reports as required for ad-hoc, periodic reporting and year end audits
- Reviews and ensures various taxes, customs and duties have been properly charged, coded and remitted
- Provides routine purchasing assistance to other staff
- Checks postings of purchases to the accounting system to ensure accuracy
- Prepares journal entries of varying types and degrees of complexity
- Acts as site coordinator for the VPD’s purchase credit cards, reconciles monthly credit card statements and provides training as needed
- Assists with the development, update, enforcement and training of financial policies and procedures
- Prepares various financial ad-hoc reports as requested
- Provides back up relief for the Accountant and other Account Clerks in the Finance Section
- Performs general administrative office duties and other related duties as required
- Other related duties and responsibilities as assigned

**QUALIFICATIONS**
**KNOWLEDGE, SKILLS & ABILITIES**:
**REQUIRED**:

- Strong verbal and writing skills
- Exceptional organizational skills with the ability to multitask and complete assigned tasks efficiently and effectively
- Ability to work with minimum supervision, initiate clerical procedures, exercise sound judgement and make decisions in accordance with applicable rules, regulations and policies
- Ability to establish and maintain effective working relationships in a team environment
- Strong customer relation skills in the management of proper purchasing procedures
- Intermediate knowledge using Excel and Word

**PREFERRED**:

- Proficiency using SAP

**EXPERIENCE**
**REQUIRED**:

- Minimum two years in a relatively large and complex accounting office
- OR five years working in a variety of accounting positions in smaller organizations

**PREFERRED**:

- Experience with large, complex accounting and purchasing systems

**EDUCATION**:
**REQUIRED**:

- Grade 12
- Two year accounting diploma or completion of a second year of a professional accounting program
- Completion of intermediate level accounting from a recognized post-secondary institution

**PREFERRED**:

- Completion of a post-secondary accounting or finance program

**OTHER REQUIREMENTS**:

- All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years
- **Must be a Canadian Citizen or Permanent Resident;**:

- **T**here is no opportunity for remote work. Employees are required to work on-site/in office.**

**Selection Process**:

- The test will account for 60% of overall score
- The interview will account for 40% of overall score

This position falls under the jurisdiction of Teamsters Local 31
- THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER_

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 2 years to less than 3 years