Administrative Assistant

3 days ago

Markham, Canada ICON Visual Communications Inc. Full time

Job Description

**Primary Responsibilities**
- Maintain the general filing system and file all correspondence
- Assist the finance department matching POs and verifying billing
- Receive and verify invoices against purchase orders, seeking approvals when necessary
- Prepare batches of invoices for data entry
- Manage the weekly cheque run
- Maintain up-to-date billing system and various invoice procedures per client
- Prepare daily bank deposits
- Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
- Please note that ICON Digital requires a mandatory Criminal Background check prior to employment

**Desired Experience & Requirements**
- At least 2-3 years of administrative experience
- University or college degree in Accounting/Finance
- Advanced knowledge of Microsoft Office, Outlook, Word & Excel
- Experience with Sage ERP and/or ACCPAC is an asset
- Must have strong written and oral communications skills

**Key Competencies**
- Able to take initiative
- Strong attention to detail & strong communication
- Strong organizational, planning and problem-solving skills
- Strong interpersonal and soft skills
- Able to work well independently and as part of a team

ABOUT ICON

ICON is a full-service organization with a 120,000 square foot state-of-the-art production facility based in Markham, Ontario. With additional offices based in Toronto, New York, and Montreal, we are unmatched in terms of technology, production capabilities, and product diversity, serviced by the most experienced and knowledgeable team of display graphics, digital signage, video production, and print professionals in the business. ICON’s reputation for reliability, quality workmanship, professionalism, and customer service is well earned and reflected by the trust and loyalty of clients we serve.

As a multi-faceted visual communications media company, we serve our clients’ needs of transforming spaces in retail, out-of-home advertising, digital, corporate/event marketing, hospitality, and consumer packaged goods (CPG) industries. Our company name represents strength and innovation, both of which are necessary for growth and success within our respective industries. Within ICON we have two divisions - ICON Media and ICON Visual; these divisions support the commitment we give to our clients to continue being leaders in All Things Visual.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 2 years (preferred)

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