Safety Program Administrator

2 weeks ago

Edmonton, Canada Synergy Projects Ltd. Full time

Safety Administrative Personnel will:

- Demonstrate an active, visible and professional safety demeanor at all times.
- Assist with management of the online Safety Management System (creating sites, assigning users, and sign off select reports and forms, tracking action item logs, quality checks of forms completion)
- Conduct corporate and office safety orientations and WHMIS training for new hires.
- Assist with statistics and reports and returns production for projects and clients.
- Assist with entering records into the online SMS training database.
- Assist with booking training and tracking certificates for field staff and office staff.
- Assist with follow up and re-certification of safety training for field staff.
- Participate in office safety meetings, safety committee, office inspections and investigations.
- Monitor project safety reporting for compliance with all applicable Safety Program policies. (Inspections, meetings, trackers, incident reporting etc) Report discrepancies to SPL HSE Manager.
- Assist in monitoring compliance for safety program documentation requirements such as: COR required records, legislative records, statistical reports and client specific safety requirements.
- Advise the HSE Manager and Project Team of compliance with Safety Programs, provincial regulation/legislation, and client specific safety requirements.
- Coordinate safety signage for project start packages and maintain a basic stock on hand in the office.
- Assist in booking SureHire fit for work appointments for potential new hires, or D&A testing.
- Assist with Fire Plans and ERP map requirements for building permits.
- Assist with updating Office Safety board information.
- Act as back up Fire Warden for the Head Office emergency response team.
- Maintain Standard First Aid as Head Office assigned First Aider.
- Monitor and maintain first aid and PPE supplies for the office. Check on budgets and expenditures with HSE Manager.
- Assist with annual COR audits as required or assigned by HSE Manager.
- Monitor stock levels of paper forms such as FLHA cards, near miss cards, safety incentive tickets, etc and inform HSE Manager when running low.
- Act as HSE Field Team general support for Program HSE Coordinators and Project HSE Coordinators or Supervisors.
- Participate in the Head Office JHSC as worker member.
- Working hours are between 8:00am and 5:00pm in our head office location.

**Other administrative duties as assigned.

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