Reception - Jhsrd Main Office

2 days ago

Red Deer, Canada John Howard Society of Red Deer Full time

**The Agency**:
The John Howard Society of Red Deer is a non-profit organization working to promote community harmony through the advocation of human dignity and social justice. We support and serve those involved in the justice system and believe in treating every person with fairness, dignity and compassion while holding each person accountable for their own behavior.

**The Position**:
Reporting to the Executive Director, the Receptionist assists with directing clients, contractors and guests to appropriate staff, providing basic referral and information, and ensures a consistent public presence when program or admin staff are not available. They provide essential support to both administration and programs, contributing to a highly effective staff team.

**Duties and Responsibilities**:
Job duties include, but are not limited to:

- Greet clients, vendors, and visitors
- Take messages and provide information
- Answer questions about the services offered by the John Howard Society of Red Deer, and direct visitors to appropriate people or services.
- Answer, screen, and forward telephone calls
- Maintain a current record of staff members’ whereabouts
- Accept messenger and courier deliveries
- Perform other clerical duties such as word processing, compiling, and recording data, maintaining files and inventories, operating office equipment, sorting and distributing mail
- Set up rooms for activities such as meetings and appointments
- Send and receive documents electronically
- Maintain a welcoming and tidy waiting area and attached office areas.

The Office Assistant responsibilities include:

- Dependability, reliability, punctuality and confidentiality are essential.
- Maintaining client, staff and agency confidentiality is essential.
- Exercise discretion and consistently maintain strong professional boundaries.
- Working collaboratively to meet the demands of a busy office environment.
- Maintain tact and professional demeanour under stress.
- Maintain strong written and verbal communication and interpersonal skills.

**Hours and Compensation**:
The Office Assistant position is a 0.7 FTE position (9:00 am to 3:30 pm, Monday through Friday). Salary, $19 - $20/hr

**Requirements**:

- Post-secondary Certificate in Office Administration or related field
- 2 or more years previous working experience in an Office Administrative related role is preferred. _**Background or related experience in the criminal justice field is considered favorable.**_
- Training or experience in use of Office 365 software and work environments, general office equipment, multi-line phone systems.
- First Aid with CPR.
- Clear Criminal record check.
- Valid driver’s license with clean driver’s abstract

**How to Apply**:
**Job Types**: Part-time, Permanent

**Salary**: $19.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

COVID-19 considerations:
To reduce potential exposure, public access to the building is limited (scheduled appointments and limited walk-in hours). Masks and sanitizer are available at all times, and a plastic barrier is installed at the reception desk.

Work Location: One location

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