Administrative Assistant

9 hours ago

Duncan, Canada Allteck Limited Partnership Full time

Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field, since 1982 our continuously expanding company has provided highly specialized, innovative services, which consistently increase in demand. Corporate stability, equal opportunity, excellent salaries and benefits in a culture that embraces growth through training and education, are just a few things that make working at Allteck so great.

We offer benefits from day one, 3 weeks paid vacation, a health and wellness initiative and much more

We rank amongst the Best Small And Medium Employers In Canada because we carefully select our team, we take care of each other and the communities we serve.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

Allteck is seeking an **Administrative Assistant** to join our Operations team This position is has just opened up as a result of a new long-term contract with one of our customers.

**Role**:
The **Administrative Assistant** supports the Operations team to help deliver corporate projects on time, within budget, and according to specifications. This role will also include providing general office administration support.

**Responsibilities**:

- Set up and maintain contract/project folders
- Track, analyze and report project progress to appropriate managers and/or customers
- General day-to-day administration and support for the Operations team
- Liaise with stakeholders on current and future projects, reporting, allocations and other departmental requirements
- Arrange travel requirements and appointments
- Maintain Visas, personal expenses, receipts, vacation requests and other required documentation
- Administer daily timesheets, providing coding, obtain approvals and submit to payroll
- Set up, review, code and track all purchase orders / non-POs
- Preparation and submission of various job billings
- Create and update schedules
- Perform other duties as required, requested or assigned

**Education, Training and Experience**:

- Minimum of 1 to 3 years office experience in billing, finance, or related administrative field
- Knowledge of Utilities and/or Construction Industries considered an asset

**Skills and Abilities**:

- Strong customer focus with both internal staff and general public
- Proficient in MS Office - Outlook, Word, Excel, PowerPoint, etc.
- Excellent and efficient data entry skills
- Ability to organize and prioritize work in a fast-paced environment
- Strong communication, both verbal and written
- Strong problem solving and analytical skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Work Location: One location

  • Administrative Assistant

    2 days ago

    Duncan, Canada ETHOS Career Management Group Full time

    At ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We have a fantastic summer opportunity for someone who is looking to learn about Employment Services while utilizing...

  • Administrative Assistant

    2 days ago

    Duncan, Canada CSN Cowichan Collision Full time

    CSN Cowichan Collision Ltd. is a complete auto body repair shop located in Duncan, specializing in collision repairs for vehicles of all makes and models. In the business since 1965, we come with the experience and acumen to handle any kind of damaged vehicles and repair them so that they are restored to their pre-collision condition. Family-owned and...

  • Administrative Assistant

    2 days ago

    Duncan, Canada CSN Cowichan Collision Full time

    CSN Cowichan Collision Ltd. is a complete auto body repair shop located in Duncan, specializing in collision repairs for vehicles of all makes and models. In the business since 1965, we come with the experience and acumen to handle any kind of damaged vehicles and repair them so that they are restored to their pre-collision condition. Family-owned and...

  • Administrative Assistant

    1 week ago

    Duncan, Canada ENSO Accounting & Tax Full time

    **About us** ENSO Accounting & Tax is a small business in Duncan, BC V9L 1W6. We are fast-paced, professional, and engaging. Our work environment includes: - Relaxed atmosphere - Growth opportunities - On-the-job training - Flexible working hours We are a small family firm looking to add administrative support. We are looking for a full time...

  • Receptionist/administrative Assistant

    2 weeks ago

    Duncan, Canada Veridis Plumbing and Heating Ltd. Full time

    Is friendly and outgoing and will go above and beyond for our clients - Is a team player who comes to work every day with a positive attitude - Has a willingness to learn and an ability to demonstrate a working knowledge of our products and services - Is organized and tidy and will ensure that their work area and public/common areas are kept...

  • Reception/administrative Assistant

    7 days ago

    Duncan, Canada Galaxy Motors Full time

    An exciting new position is available at our **Duncan** location! If you are detailed orientated and are interested in a career in the automotive industry we would like to hear from you. Tuesday - Saturday shift (work in all weather) - Administration experience and customer service experience required - Interest in Social Media - Access to a Smartphone -...

  • Administrative Assistant 1

    2 weeks ago

    Duncan, Canada Municipality of North Cowichan Full time

    **ADMINISTRATIVE ASSISTANT 1** (Casual, 2+ positions available) The Municipality of North Cowichan (population 31,900) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End are home to a multitude of artistic, cultural and outdoor...

  • Administrative Assistant 1

    7 days ago

    Duncan, Canada Municipality of North Cowichan Full time

    **ADMINISTRATIVE ASSISTANT 1** (Casual, 2+ positions available) The Municipality of North Cowichan (population 31,900) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End are home to a multitude of artistic, cultural and outdoor...

  • Front Desk Reception/ Administrative Assistant

    4 days ago

    Duncan, Canada Surespan Full time

    **Administrative Assistant** **Job Description**: **We are looking for a Temporary (Maternity Leave Relief) Administrative Assistant who is motivated and detail oriented to join our team.** Expected hours**:~40 hrs/wk (M-F) 8 to 4:30** **Full benefits after 3 months** **_ Surespan Structures specializes in structural steel and concrete bridges, precast...

  • Administrative Assistant

    2 days ago

    Duncan, Canada Purely Wellness Full time

    Purely Wellness is a modern, welcoming, and spacious health and wellness centre in downtown Duncan, and currently seeking an administrative assistant to work at the front desk, oversee daily operations, maintain the facility, manage guest communication, and provide support for practitioners. We're currently hiring to fill this position while our regular...