Administrative Assistant

5 days ago

Nanaimo, Canada Allteck Limited Partnership Full time

Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field, since 1982 our continuously expanding company has provided highly specialized, innovative services, which consistently increase in demand. Corporate stability, equal opportunity, excellent salaries and benefits in a culture that embraces growth through training and education, are just a few things that make working at Allteck so great.

We offer benefits from day one, 3 weeks paid vacation, a health and wellness initiative and much more

We rank amongst the Best Small And Medium Employers In Canada because we carefully select our team, we take care of each other and the communities we serve.

As a subsidiary of Quanta Services, a group of companies known as the leader in integrated infrastructure solutions, we are part of a global network working throughout North America, Latin America and Australia.

Allteck is seeking an **Administrative Assistant** to join our Operations team This position is has just opened up as a result of a new long-term contract with one of our customers.

**Role**:
The **Administrative Assistant** supports the Operations team to help deliver corporate projects on time, within budget, and according to specifications. This role will also include providing general office administration support.

**Responsibilities**:

- Set up and maintain contract/project folders
- Track, analyze and report project progress to appropriate managers and/or customers
- General day-to-day administration and support for the Operations team
- Liaise with stakeholders on current and future projects, reporting, allocations and other departmental requirements
- Arrange travel requirements and appointments
- Maintain Visas, personal expenses, receipts, vacation requests and other required documentation
- Administer daily timesheets, providing coding, obtain approvals and submit to payroll
- Set up, review, code and track all purchase orders / non-POs
- Preparation and submission of various job billings
- Create and update schedules
- Perform other duties as required, requested or assigned

**Education, Training and Experience**:

- Minimum of 1 to 3 years office experience in billing, finance, or related administrative field
- Knowledge of Utilities and/or Construction Industries considered an asset

**Skills and Abilities**:

- Strong customer focus with both internal staff and general public
- Proficient in MS Office - Outlook, Word, Excel, PowerPoint, etc.
- Excellent and efficient data entry skills
- Ability to organize and prioritize work in a fast-paced environment
- Strong communication, both verbal and written
- Strong problem solving and analytical skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Work Location: One location

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