Administrative Assistant #25-140

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**Administrative Assistant #25-140 (Job Opportunity)**:
**Full-time Temporary (up to December 31, 2026, with possibility of extension) - Recruitment #25-140 (Non-Union)**:
**Division: Corporate Services**:
**Location: Main Office - 1300 Paris St., Sudbury**:
**Work Location Arrangement: Partial On-site - the position requires a combination of regular on-site and remote work. Reasons and schedules can vary, but worker attends on-site regularly (for example, each week).**:
**Salary: $35.55 to $40.56 per hour**:
**Position summary**:
Reporting to the Divisional Administrative Assistant, the Administrative Assistant will support the Corporate Services Managers with special projects such as the Electronic Medical Records Solution, and Quality and Risk Management.

**Responsibilities**:

- Provides administrative support to assist in the efficient operation of the division, program, and/or service area.
- Provides confidential administrative support for the division and/or service area.
- Provides input into documentation and quality assurance measures and ensures that action is taken in response to clerical and process issues.
- In collaboration with the DAA/Manager(s), ensures efficient division administration and program delivery through the effective leadership of a team where applicable.
- Contributes to the determination of the philosophy/goals and objectives and the overall strategic direction of the program/division administrative area in consultation with the DAA/Manager(s).
- Supports the DAA/Manager(s) and the team(s)/service area(s) in the development, implementation, and monitoring of policies, procedures, and program or operational plans.
- Participates in relevant internal and external research studies/special projects and committees. Develops, implements and evaluates independent projects as required.
- Provides learning experiences for staff, students, and volunteers.
- Supports the DAA/ Manager(s) in the development, maintenance, and adherence to inter-agency protocols or other documentation to facilitate communication amongst external agencies.
- May provide backup support for the DAA or Manager(s) in their absence related to day-to-day program and divisional administrative issues.
- Participates and may record minutes at divisional management meetings regularly or when requested.
- Serves as the recorder for various committees, including taking minutes and distributing meeting materials as needed.
- Provides periodic reports to the DAA/Manager(s) as requested.

**Requirements**:

- Successful completion of a post-secondary secretarial/administrative program or equivalent education, training, and work experience.
- Supervisory experience is preferred.
- Minimum of two years’ experience performing secretarial/administrative duties required.
- Experience performing confidential secretarial/administrative duties is preferred.
- Demonstrated project/program management, interpersonal, and administrative skills, including the ability to set priorities, establish timeframes, and organize resources.
- Strong strategic, analytical, and problem-solving ability.
- Experience in developing and supporting collaborative relationships with different groups or agencies.
- Excellent communication (verbal and written), negotiation, and problem-solving skills.
- Ability to handle sensitive issues diplomatically and confidentially.
- Ability to work independently and as an integral team member.
- Experience with database software is an asset.
- Advanced oral and written proficiency in English is required.
- Advanced oral and written proficiency in French is an asset.
- Satisfactory Criminal Record and Judicial Matters Check (CRJMC).
- Maintains a means to travel on an occasional basis (i.e. having a current valid driver’s license and access to a vehicle).

**Send resumés with cover letter to**:
Human Resources, Corporate Services Division
Public Health Sudbury & Districts
1300 Paris Street, Sudbury, ON P3E 3A3

Please include cover letter and resumé in **one** PDF or Word document.

**Application deadline**:
**Friday, June 27, 2025, at 4:30 p.m.**

To be considered for this position, applicants must be legally eligible to work in Canada.

Applications must include a WES/ICAS evaluation if degrees/diplomas were earned outside of Canada. Applications submitted without a WES/ICAS document will not be considered.

We wish to thank all applicants for their interest in this position; however, only those invited for an interview will be contacted.

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This item was last modified on June 16, 2025

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