Office Manager/bookkeeper

1 week ago

St Albert, Canada Bremara Power Inc. Bremara Construction 911 Restoration Full time

**About Us**:
At 911 Restoration Edmonton and Southern Alberta, we’re more than just restoration experts, we’re trusted partners in rebuilding homes and lives. Serving communities across Alberta, our team brings fast, compassionate, and top-tier service when disaster strikes. As we grow, we’re seeking a sharp, organized, and adaptable **Offer Manager** who can wear multiple hats and keep our operation running efficiently from the office to the job site.

**Position Overview**:
The **Offer Manager** is a key hybrid role that combines **project estimation and coordination** with **financial and administrative oversight**. You’ll prepare detailed estimates using **Xactimate**, coordinate field team scheduling, and manage essential **bookkeeping functions** including **AP/AR, payroll, and basic accounting**.

This is an ideal opportunity for someone who thrives in a fast-paced environment, can keep projects organized and financially sound, and brings a strong team-oriented attitude to everything they do.

**Key Responsibilities**:
**Restoration & Project Coordination**
- Assist to review or create accurate, detailed estimates using **Xactimate** software
- Manage project intake with Project Managers, job tracking, scheduling, and client communication
- Work with the GM, and Project managers to Coordinate crews, sub-trades, and equipment based on job timelines
- Ensure compliance with insurance standards and internal protocols
- Support communication between adjusters, clients, and field teams

**Bookkeeping & Admin**
- Manage **Accounts Payable (AP)** and **Accounts Receivable (AR)**:

- Oversee and process **bi-weekly payroll**, including timesheet reconciliation
- Track and manage job costing, budgets, and expense reports
- Perform **monthly reconciliations** and assist with reporting
- Maintain accurate and up-to-date records using Quickbooks as the accounting software
- Support invoicing, collections, and general office administration as needed

**What We’re Looking For**:

- 5+ years experience in **restoration**, **construction**, or **property claims**:

- Proficiency in **Xactimate** (Level 2 preferred)
- Strong scheduling, dispatch, and job flow coordination experience
- Hands-on experience with **bookkeeping**, **AP/AR**, **payroll**, and **basic accounting**:

- Familiarity with the QuickBooks accounting platform
- Organized, detail-oriented, and proactive problem-solver
- Excellent communication and multitasking abilities
- Positive, professional attitude with the flexibility to adapt to changing priorities

**What We Offer**:

- Competitive salary based on experience
- Paid vacation and health benefits
- Supportive team environment with growth opportunities
- Training and development in both restoration and administrative skills
- A meaningful role helping communities recover from disaster

Pay: $24.03-$35.13 per hour

Expected hours: 40 - 60 per week

**Benefits**:

- Company events
- Dental care
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

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