Administrative Assistant

2 weeks ago

Calgary, Canada Wise Tech Corp. Full time

**Job Overview**
The Administrative Assistant serves as the first point of contact for our office, either in person, on the phone or online inquiries. This position is essential to ensure the smooth operations of our IT office.

**Key Activities & Responsibilities**:
**Customer Service**:

- Schedule client appointments, manage client drop-off and pickup of IT equipment.
- Monthly Client follow-up and check-ins.

**Office Management**:

- Organize and maintain the IT office space, including managing inventory of office supplies and equipment.
- Receiving mail and packages.
- Perform clerical tasks such as scanning, filing, data entry, and maintaining organized records.

**Documentation**:

- Client data entry and record keeping.
- Preparing and sending client service agreements.
- Assist in the maintenance of technical documentation (SOPs).

**Support IT Staff**:

- Coordinate meetings, manage staff calendars appointments and on-call schedule, and ensure timely reminders.
- Prepare staff mileage reports.
- Prepare various weekly reports.

**Entry-Level Bookkeeping**:

- Prepare deposits and record & send receipts.
- Follow-up with clients on outstanding accounts.
- Assist clients with incoming payments.
- Send client statements.
- Assist clients with basic A/R inquiries.

Other administrative duties as required.

**Qualifications**
- Proven experience as an administrative assistant or in a related clerical role is preferred.
- Familiarity with QuickBooks is a plus but not required.
- Excellent proofreading skills with a keen eye for detail.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Exceptional communication skills, both verbal and written.
- Experience in a medical office setting is advantageous but not mandatory.
- Ability to work independently as well as part of a team.

**Education**:

- Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered.

**Experience**:

- 2+ years experience in an administrative role,
- Experience in an IT environment will be preferred.

**Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Proficiency in QuickBooks Online.
- Experience with ConnectWise PSA (Manage) would be an asset.
- Strong technical aptitude to learn new systems.

**Attributes**:

- Adaptable to changing priorities, and a team player with a positive attitude.
- Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills.

**Please note**:

- A skills proficiency test may be required.
- Estimated start date is January 2nd, 2025.

Pay: $45,000.00-$50,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- QuickBooks Online: 1 year (preferred)
- Microsoft Office: 1 year (preferred)
- Administrative: 2 years (required)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...

  • Administrative Assistant

    5 days ago

    Calgary, Canada Mount Royal University Full time

    **Job Description**: **About the Residence Services**: Mount Royal University’s Residence Services is committed to providing a safe, secure and supportive living learning community. We strive to be inclusive, responsive and respectful of the individual. The environment is designed to enhance and develop both the personal growth and academic success of the...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada Easytax & Bookkeeping Full time

    '''Duties''' We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth running of our business. **Responsibilities**: - Assist in...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada Rocky Mountain Solar Co. Full time

    We are looking for an Administrative Assistant to support our business procedures by performing a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This person will...

  • Administrative Assistant

    1 week ago

    Calgary, Canada Bath Fitter Full time

    The Administrative Assistant/Inside Sales Representative is responsible for securing sales appointments through accurate and professional representation of our brand and its products according to BATH FITTER procedures and to the customer's satisfaction. **Responsibilities**: - The ISR/ Administration Assistant will follow up with all inbound leads that...

  • Administrative Assistant

    7 days ago

    Calgary, Canada Art and Soul Montessori Childcare Inc. Full time

    **Job Title: Full-Time Administrative Assistant** **Location: Calgary, Alberta** **Work Location**:NE Calgary **Hours**:Monday to Friday (9AM - 4PM), 30 hours per week **Salary**:$18 per hour **Start Date**:As soon as possible **Benefits: 2 weeks paid vacation, extended medical coverage** **About Us**: Art and Soul Montessori Family Day Homes Agency...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada Clifton Full time

    Clifton, an award-winning engineering and environmental consultancy, that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and...

  • Administrative Assistant

    7 days ago

    Calgary, Canada Quinn Advisory Group Full time

    **YOUR ROLE** As the Administrative Assistant you will provide comprehensive support to ensure the smooth and efficient operation of the office. This role involves assisting the Operations, Sales, and administrative teams with various tasks, including managing schedules, organizing documents, handling correspondence, and facilitating communication. You will...

  • Administrative Assistant

    2 weeks ago

    Calgary, Canada AutoCanada Inc. Full time

    **Administrative Assistant** **DCCHail** **Calgary, Alberta** **Schedule: Monday to Friday, 8 am to 5 pm** At **DCCHail Calgary**,** **we are looking for an **Administrative Assistant** to provide professional administrative support to our team. **What We Offer**: - Competitive Compensation - Health and Dental Benefits - Vacation - Wellness Benefits -...

  • Administrative Assistant

    7 days ago

    Calgary, Canada MaKAmi College Full time

    Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. - MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...