Payroll & Benefits Administrator

1 week ago

Scarborough, Canada Atlantic Packaging Products Ltd Full time

**Reports to**: Manager, Payroll & Employee Benefits

**Purpose**: To ensure all benefits such as group insurance, optional life insurance, pension and/ or GRSP contributions and coverage, are correct, every month for each employee. To process employee claims, weekly payrolls as assigned.

**Planning**:_Weekly:_** Process payroll, all claims are submitted.

**_Monthly:_** Premiums for group insurance, GRSP and pension plans are remitted on time.

**_ Yearly:_** Each employees benefits information is correct and up to date and reported correctly on T4's and TP4's.

**Scope of Authority**: All matters pertaining to employee benefits, the processing of employee claims and payment of premiums

**What you will be doing**:

- Process weekly payrolls as assigned.
- Issue illness advisory forms to payroll administrators advising of absences over 7 days so that an ROE may be issued to the employee.
- Check and process weekly indemnity. Complete the employers portion and submit to insurance carrier promptly for payment.
- Once employee has returned to work, inform insurance company and file copies of claims, cheques and all other correspondence in employees benefit file.
- Work with WSIB coordinator, ERC and plant to establish modified work for returning disability claimants if necessary.
- Issue benefits termination letters to employees who have absent due to illness or injury in accordance with union contract(s) and/ or company policy four weeks prior to effective date. (Only Applicable locations)
- Set up and maintain benefit coverage in the appropriate division, update changes and remove terminated employees.
- Update Groupnet system with applicable changes.
- Prepare monthly premium statement and requisition cheques after benefit print out has been balanced.
- Update insurance bank account reconciliation spreadsheet.
- Issue internet access information to new employee once coverage is in force.
- Reconcile paid insurance premiums with amounts showing in payroll register, provide breakdown of differences for journal entries.
- Import hours from report writer to spreadsheet to calculate the monthly pension/ GRSP contributions for all eligible employees. Add or subtract hours depending on entitlement and maximums established in union contracts (ie, 1800 hours max/ year, average monthly hours worked) and requisition cheque.
- Reconcile paid RSP contributions with amounts showing in payroll register, provide breakdown of differences for journal entries.
- Process pension/ RSP information for retiring and terminating employees and forward to providers. Update Sun Life portal with status changes once final contributions have been uploaded.\
- Upload taxable benefit arrears.
- Provide notification to providers and payroll administrators of date and taxable benefit amounts when employee becomes vested. Code 37.
- Deal with inquiries and correspondence in a prompt and accurate manner.
- Keep scanning, filing up to date and maintain all employee files.
- Train and assist as payroll administrators as required.
- Import, balance, and distribute cost reports weekly as required.
- Other duties as assigned.

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