Administrative Assistant

2 weeks ago

Cambridge, Canada Reid & Associates Financial Services Inc. Full time

Reid & Associates Financial Services Inc. is an independently owned office affiliated with Sun Life Financial, and we are currently looking for an exceptional individual to fill the position of Administrative Assistant. This role ensures the smooth running of our company’s office and contributes in attaining continued growth.

Will act with the utmost confidentiality when organizing, coordinating, and providing administrative support to the Advisors, while maintaining our shared goal of creating meaningful relationships and an exceptional experience for our clients. You are a highly organized, detail-oriented, self-motivated individual who is competent in prioritizing tasks and working with little supervision. You are the kind of employee who thrives on paying attention to “the little things” that make a client experience exceptional.

**General Responsibilities**
- Managing multiple calendars and inboxes
- Booking and managing client appointments
- Coordinating daily client activities including plan updates and compliance tasks
- Supporting reception duties
- Prepping files for client appointments
- Processing investment fund changes, redemptions, and deposits as per client and advisor direction
- Preparing and generating reports as required
- Maintaining electronic and paper client files
- Ensuring all current and prospective clients receive timely, professional, and friendly service
- Working closely with other office support staff to execute an efficient and compliant business model

**Knowledge, Skills, and Abilities**
- Previous experience as an Administrative Assistant
- Ontario Mutual Fund License would be an asset
- Experience in the financial services industry an asset
- Confident and comfortable using computers, with emphasis on Microsoft Office Suite, and ability to learn new programs with ease
- Outstanding organizational skills with significant attention to detail
- Excellent interpersonal skills and client relationship management skills
- Professional integrity and commitment
- Work with a high degree of discretion
- Flexible and adept at handling fluctuating workloads
- Agile and poised when faced with change and/or ambiguity
- Ability to proactively adapt to changing priorities throughout the workday

**What’s In It For You**
- Office hours are Monday to Friday 8:30 a.m. to 4:30 p.m. This is a full-time position.
- Starting salary for full-time is $40,000 with potential for bonuses
- On-site parking

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: One location

  • Administrative Assistant

    2 weeks ago

    Cambridge, Canada Cambridge Food Bank Full time

    At The Cambridge Food Bank, we are passionate about building health and belonging through food. The Administrative Assistant provides comprehensive administrative support to the Executive Assistant and managers of the agency. - Proven experience administrative role. - Exceptional organizational and time management skills. - Strong written and verbal...

  • Administrative Assistant

    1 week ago

    Cambridge, Ontario, Canada City of Cambridge, ON Full time $64,119 - $78,000 per year

    People, Place, ProsperityWorking within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.Job ProfileThe Administrative Assistant will be...

  • Administrative Assistant

    6 days ago

    Cambridge, Canada Trade-Mark Industrial Inc. Full time

    Are you an Administration Assistant looking for a challenge? We are looking for someone like you to join the Admin team of a fast growing Multi-Trade Contractor at our Cambridge Head Office. **Main Responsibilities** - Typing / Word Processing - Data Entry - Covering Reception and greeting customers and visitors - Mail and Couriers - Filing, scanning and...

  • Administrative Assistant

    2 weeks ago

    Cambridge, Canada Grand River Conservation Authority Full time

    Full Time Temporary (10-18 months) Non-Union Position Administrative Assistant Who we are The Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Our team is made up of committed and passionate experts in their fields, including...

  • Administrative Assistant

    1 week ago

    Cambridge, Canada Pier 4 Ltd Full time

    We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place to work for each member of our team. The...

  • Administrative Assistant

    2 days ago

    Cambridge, Canada Cambridge Midwives Full time

    **Cambridge Midwives Seeking Administrative Assistant** **Position Overview** Currently seeking a full-time (34hrs/week) Administrative Assistant for our downtown Galt midwifery clinic. This integral role ensures the smooth daily operation of our office. The administrative assistant is the first point of contact for our clients; both over the phone, and...

  • Administrative Assistant

    2 days ago

    Cambridge, Ontario, Canada Pier 4 Ltd Full time

    OpportunityAt Pier 4 we have ambitious goals around growing our business. We have been recognized by the Globe & Mail Report on Business as one of Canada's Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work.  We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey.  The ideal...

  • Administrative Assistant

    6 days ago

    Cambridge, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Administrative Assistant

    6 days ago

    Cambridge, Canada Dare Foods Limited Full time

    **Administrative Assistant** **Marketing Department** **Cambridge, ON - Hybrid** **The Opportunity** **Dare Foods** is a leading CPG company that is family-owned and proudly Canadian, with over 130 years of expertise in manufacturing and marketing Cookies, Crackers, Fine Breads, and Candy. As the Administrative Assistant, you will support the team by...

  • Administrative Assistant

    5 days ago

    Cambridge, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success...