Receptionist /jr Production Coordinator

1 week ago

Woodbridge, Canada Newmar Window Manufacturing Inc. Full time

**Company Overview**

Newmar Window Manufacturing Inc. is a dynamic and well-established company that specializes in producing a wide range of window and door products. As part of the Alpa Lumber Group, we have been a trusted name in the manufacture and supply of building materials for over 65 years.

**Responsibilities**
- Greet visitors and clients warmly in person and on the phone; screen and direct calls or messages to appropriate staff.
- Maintain a tidy and welcoming reception area, ensuring necessary materials and supplies are stocked.
- Receive, sort, and distribute mail and deliveries; handle basic shipping and courier tasks.
- Organize and maintain electronic and physical filing systems for documents related to projects, correspondence, and general administration.
- Create and manage accurate records, notes, schedules, and files for tasks such as tenders, RFIs, approvals, and changes.
- Monitor project timelines and provide regular updates to relevant staff.
- Provide clerical and administrative support to various departments, including data entry, filing, photocopying, and transcribing.
- Coordinate and support internal office functions and events as needed.
- Order and maintain office and kitchen supplies.
- Adapt quickly to shifting priorities and support multiple ongoing projects during different stages of development.

**Qualifications**
- High school diploma required; post-secondary education in administration, construction, or related field is an asset.
- Previous experience in administrative, reception, or customer service roles.
- Strong verbal and written communication skills in English.
- Proficiency in Microsoft Office (Word and Excel); Google Suite experience is a plus.
- Excellent organizational skills with strong attention to detail.
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- Professional, proactive, and customer-service oriented demeanor.
- Familiarity with office equipment (e.g. fax, printer) and basic document management practices.
- Basic AutoCAD knowledge and experience reviewing shop drawings/specs is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Benefits**:

- Company events
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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