Administrative Assistant

**Administrative Assistant - ITS - NFT Admin**
- (26895)

**Find Your Spot at Humber**

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

We provide leadership for the continuous development of a secure, flexible, and dependable IT environment that is built on a foundation of transparency, collaboration, client focus, and respect. Together we transform Client ideas into results, leverage technology to enable student engagement and success, support students and employees in the journey of discovery, deliver integrated technology solutions to improve collaboration and communication across the Humber community and improve business processes and enable better decision making through improved outcome measurement. Information Technology Services is always striving to enhance the IT experience for students, staff, and visitors.

**Job Details**

**Position Title**:Administrative Assistant, ITS

**Status**: NFT Admin

**Hours**:37.5 Hours/week

**Department**:Information Technology Services

**Campus/Location**:North Campus - Hybrid model (a mix of home and in-office workdays)

**Payband/ Hourly Rate**:NFT Admin 03 $56,868

**What you will do**:
Under the general direction of the Strategic Program Director, Admissions and Enrolment Rethinking and CRM Centre of Excellence in ITS Enterprise Applications, the Administrative Assistant is responsible for providing confidential office and administrative support for the IT Enterprise Applications management team, supporting the development and tracking of operational budgets, processing, developing and maintaining reporting dashboards for processes across the IT Enterprise Applications portfolio with a focus on the Admissions and Enrolment Rethinking and CRM Centre of Excellence initiatives.

**Other Responsibilities Will Include**:

- Creating and tracking both operational and capital budgets, and preparing and tracking department invoices
- Book travel arrangements and submit and reconcile expense reports
- Maintaining schedules, planning events, and coordinating meetings or events
- Creating and maintaining dashboards and regularly scheduled reports
- Produce and distribute correspondence memos, letters, faxes, and forms including taking accurate meeting notes, actions and agendas for regulary scheduled meetings
- Research and creates presentations
- Develop and maintain a digital filing system
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Ensure operation of equipment and software for team by tracking and following up on completion of preventive maintenance requirements; warranty expirations, calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Cover the onsite admin role for ITS when required
- Handle sensitive information in a confidential manner
- Develop and update administrative systems.
- Procurement activities including adhering to Humber’s Procurement processes for external services/purchases
- Liaising with external vendors
- Contract management including adhering to the process for legal review and approval of contracts and agreements.

**What you bring to the role**:
**Basic Qualifications**
- Minimum of 5 years’ experience providing Administrative Assistant support in a fast-paced environment
- Exceptional proficiency in Office 365 (Word, Excel, Power Point, Teams, Planner - Power Apps would be a benefit)

**Preferred Qualifications**
- Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
- High levels of integrity and discretion
- Strong analytical skills and attention to detail
- Excellent written and verbal communication skills
- Ability to quickly learn the organizational structure and objectives of the team
- Team orientated philosophy
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts

**What’s In it for you?**