Office Assistant
4 days ago
Work Term: Permanent
- Work Language: Bilingual
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 1 to less than 7 months
- Accounting technology/technician and bookkeeping
- Administrative assistant and secretarial science, general
- Executive assistant/executive secretary
- or equivalent experience
- ** Work setting**:
- Office
- Work in employer's/client's home
- Accounting firm
- ** Tasks**:
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Perform data entry
- Provide customer service
- File material in storage area
- Label, file and retrieve documents
- Locate and remove files requested
- Store, update and retrieve financial data
- Record transactions
- Reconcile accounts
- Maintain and manage digital database
- Compile and maintain records on operating expenses and income
- Maintain general ledgers and financial statements
- Document work completed
- ** Computer and technology knowledge**:
- MS Word
- Accounting software
- MS Excel
- MS Windows
- Electronic mail
- Computerized bookkeeping system
- Xero
- ** Equipment and machinery experience**:
- Scanner
- ** Area of specialization**:
- Reports
- Forms and records
- Financial statements
- Invoices
- Payroll services
- ** Security and safety**:
- Criminal record check
- Credit check
- ** Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting
- Handling heavy loads
- Attention to detail
- Work with mínimal supervision
- Ability to work independently
- ** Personal suitability**:
- Analytical
- Collaborative
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- ** Screening questions**:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- ** Workplace information**:
- Hybrid
- ** Health benefits**:
- Health care plan
- ** Financial benefits**:
- Group insurance benefits
- Life insurance
- Pension plan
- ** Other benefits**:
- Free parking available
- Learning/training paid by employer
- On-site amenities
- On-site recreation and activities
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Variable or compressed work week
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