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Building and Operations Coordinator

2 weeks ago

Montréal, Canada PAQ Full time

**Job Purpose**

Reporting to the Building and Operations Manager, and working closely with site Coordinators, the Building and Operations Coordinator works directly on-site to ensure the maintenance, repair, cleanliness, and safety of all PAQ building, facilities, materials and equipment.

**Duties and Responsibilities**

**Building Management**
- Conduct regular on-site inspections (at least two per week per site) and prepare reports.
- Follow up in a timely manner on any items identified during on-site inspections or by management, staff, participants/residents or the cleaners that require maintenance, replacement or repair; provide recommendations to management when equipment and materials need replacement.
- With the PAQ Handyperson/Runner, carry out small repairs when possible or locate an approved service provider to carry out the work, including purchasing parts and materials.
- Manage supplies and distribution of keys and/or access cards at all shelters.
- Ensure all equipment is in good order and functioning at all shelters.
- Ensure all furniture and other materials are maintained in good conditional at all shelters.
- Oversee the general upkeep of the interior aesthetics of all buildings (interior and exterior) in terms of painting, decorations (permanent and seasonal), gardens, etc.
- Carry out/supervise and evaluate all regular maintenance such as landscaping, snow removal, storm systems, lighting, cleaning, painting, plumbing, etc.
- Document all incident and/or accident reports and forward same to insurance broker, following procedures and when required, follow-up on any insurance claim processed.
- Assure after hours emergency response to buildings and sites.

**Fire, Health and Safety**
- Ensure cleanliness, orderliness and hygiene standards are respected both inside all buildings, and all outdoor spaces.
- Coordinate and oversee concierge services at the PAQ shelters; liaise with the 3rd party concierge team to ensure that shelters are clean and tidy at all times.
- In collaboration with the Building and Operations Manager, ensure compliance with government building regulations and health and safety and environmental standards.
- In collaboration with the Building and Operations Manager, ensure compliance with fire safety standards, that emergency evacuation plans are current, and that all shelter staff are adequately trained.

**Suppliers**
- Establish and maintain a list of management-approved contractors; occasionally carry out research to update the list to ensure PAQ is using the most cost-effective and skilled contractors.
- Implement and manage service contracts for regular and emergency repairs and maintenance.
- Obtain competitive pricing quotes for all work and/or services to be performed on buildings and equipment and supervise the completion and the quality of the work.

**Inventory and Storage**
- Maintain an inventory and replacement schedule of PAQ shelter furniture, materials and equipment.
- Ensure shelters have a continuous stock of blankets, sheets, towels, clothing, consumables and other supplies necessary for seamless daily operations; initiate purchasing when necessary.
- Organize and oversee the safe and efficient storage of all PAQ inventory and consumables.
- Assist the Building and Operations Manager in various related administrative tasks, as assigned.

**Required Values and Attributes**
- Demonstrate understanding and commitment to reconciliation with Canada’s Indigenous peoples
- Personal qualities of integrity, credibility, and dedication to PAQ’s mission
- Hands-on, can-do attitude
- Able to multitask, prioritize, work under pressure and meet deadlines
- Ability to maintain a positive attitude in high-stress/fast-paced work environment
- Professional attitude, self-motivated, and ability to be flexible and deal with change

**Required Knowledge, Skills and Experience**
- Previous relevant experience in at least **three** of the following six areas:

- Building maintenance
- Supply management/Inventory
- Health and safety
- Fire safety
- Supplier relations
- Security
- Able to perform minor repairs and basic building maintenance tasks is required.
- Proven knowledge of Microsoft Suite (Word, Excel) and Google tools (Google Docs, Sheets etc.)
- Must be fluent in English or French, with a working knowledge of the second language.
- Ability to write basic reports in French or English.

**Required Academic**
- DEC or DEP in a relevant field is required for this role.

**Other**
- Capability to lift objects (up to 40lb)
- Valid driver’s license (class 5)

**Contract**:Full-time, permanent (35 hours per week)

**Location**:PAQ shelters in downtown Montréal; this is a fully on-site role and cannot be carried out remotely.

**Hourly Wage and benefits**:

- $28/hour
- 3 weeks’s vacation
- 10 paid sick/personal days
- Enrolment in PAQ’s group insurance plan after 3 months

**Work hours**:35 hours per week, 8am to 4pm Monday to Friday with occasional evening