Project Coordinator

Allied REIT is looking for a
**Project Coordinator** to join our Technical Services (Building Operations) team in Montreal.

At Allied, everything starts with purpose. In the role of Project Coordinator, you will support the Allied team through the coordination and administration of departmental initiatives, capital projects and building improvements. This, in turn, allows Allied to bring to life our mission to provide our tenants with distinctive urban workspace.

**Who are you?**

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.

Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to enhance urban environments.

**What will you do?**:

- Support the development of project business cases, plans and budgets in accordance with Allied's National Operating Framework.
- Manage all project-related administration and documentation, ensuring accuracy and completeness.
- Issue all jobs and contracts in Yardi for capital projects, including budget revision or contract change orders.
- Support approval workflows within Technical Services and beyond.
- Coordinate and follow-up with relevant Technical Services team members to ensure project timelines and expectations are met.
- Actively pursue documentation and information required for capital projects prior to start dates.
- Work with supervisors and managers of Technical Services to ensure project information is complete and accurate.
- Work with Specialized Operations to support Capital Job tracking, coordination and updates, and present results and milestones to leadership.
- Review project related account payables to ensure accuracy, completeness and timely payment.
- Manage contracts and service agreements with suppliers to ensure compliance with Allied requirements and procedures

**Administration**
- Support departmental communications and tools with a focus on process improvement and efficiency.
- Maintain project data and systems information, ensuring all files are complete and accurate, have valid and executed documentation, and are properly filed.
- Maintain cost tracking sheets and update as projects are approved in Yardi.
- Ensure the on-call escalation list is up to date and audited once a month.
- Assist with the scheduling and tracking of the annual inspections for life and safety installations, building equipment and other code compliance requirements.
- Organize, schedule and assist with all annual and bi-annual training requirements for all building operations staff which includes, JH&S, WHMIS, Fall Arrest, First Aid/CPR, Mold and Asbestos Awareness, Basic Spills, IAQ Awareness, etc.
- Support the Technical Services team with order requests for uniforms, equipment, PPE, etc.

**Functional Support**
- Assist with the deployment of functional and city initiatives as needed.
- Act as liaison with the National Technical Services Team members; provide input and feedback on programs and initiatives launched in an appropriate and timely manner.
- Attend project and functional meetings, preparing agendas and taking minutes.
- Set up new vendors, supply agreements, budget entry and revisions, contract and change orders, cheque requisition, etc.
- Prepare and distribute purchase orders, ensure accurate billing and timely payment.

**What are we looking for?**:

- Undergraduate degree in Real Estate, Business or related field.
- Strong knowledge of the commercial real estate management industry.
- Basic technical knowledge of commercial building operations and an understanding of commercial construction.
- Superior customer service, professional communicator with proven ability to build collaborative relationships.
- Leadership aptitude and sense of urgency, good judgment, decision-making, and reliable problem-solving skills.
- Strong proficiency with Microsoft Office (Outlook, Excel, Word, and Power Point).
- An assertive self-starter with the ability to work independently under mínimal supervision.
- Detail oriented & strong skills in organization, planning, and time management.
- Team player attitude.
- Knowledge of Yardi, Microsoft Project and AutoCad would be an asset.
- Bilingual (French, English) would be an asset.

**Qui sommes-nous ?**

Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et promoteurs(i) d’espaces de travail urbains distinctifs dans les grandes villes canadiennes et (ii) de centres de données urbains à forte densité de réseau qui forment la plateforme de connectivité globale du Canada. Les activités d’Allied consistent à fournir aux entreprises du savoir des environnements urbains distinctifs pour la créativi