Accounts Payable Administrator

3 days ago

Halifax, Canada MICCO Companies Full time

Micco Companies is a family-owned holding company with a diverse operating portfolio that includes Colin and Belle MacDonald Charitable Foundation, Community Courier, The Chickenburger and Chicken Little, Harvest Wines and Spirits, Palooka’s Executive Fitness, Regional Storage and Logistics (RSL) and RockHead Beer Wines Spirits. A long term and respected member of the Halifax business community, Micco has a passion for growth and expansion and currently employs over 200 associates.

Located at our head office in Bedford, the Accounts Payable Administrator will perform all accounting and clerical duties associated with the efficient maintenance and processing of accounts payable transactions. These duties include analyzing expense reports and invoices to assign to proper companies within the Micco group, preparing electronic fund transfers and cheques, working with vendors to resolve issues and guiding managers through the process of approving and coding invoices for posting. All steps in the AP process are electronic.

**Responsibilities**:

- Assemble, review and verify invoices and cheque requests
- Flag and clarify any unusual or questionable invoice items or prices
- Code invoices and manage approval process per company policies
- Enter and post invoices into ERP system
- Track expenses and process expense reports
- Prepare and process electronic funds transfers and payments
- Prepare and perform cheque runs
- Other duties as required
- You are a very organized person. You can efficiently manage the electronic AP document flow and handle invoices for multiple companies. A very structured process is maintained but no two days are the same, so you don’t mind handling “one off” situations. You can create a schedule and stick to it.
- You see yourself as being highly efficient and able to work quickly without sacrificing accuracy, but you are always looking for ways to improve processes and work more efficiently.
- As part of a team, you communicate well and you can build relationships with others to facilitate the sharing of information around the requirements of the AP process. You are the public face of the company interfacing with suppliers on a regular basis, so you are well spoken and professional.
- You are willing to “pitch in” and provide back-up to accounts receivable or other parts of the finance team as necessary.
- Your time management skills are excellent thus helping ensure that deadlines are always met.

**Requirements**:

- Two to five years of accounts payable or general accounting experience
- Education in fundamental accounting or basic bookkeeping is an asset
- Experience with Great Plains Accounting Systems is an asset
- Ability to practice discretion and always maintain confidentiality
- Ability to thrive in an entrepreneurial, fast-paced environment
- Comfortable with change
- Proficiency in Microsoft Dynamics and Microsoft Excel is considered an asset
- Previous experience in similar client-facing role managing vendor inquiries

**Job Type**: Fixed term contract
Contract length: 6 months

**Salary**: $45,000.00-$50,000.00 per year

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Halifax, NS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 2 years (required)

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