Laa-23-21 - Human Resources Administrator

Legal Aid Alberta is seeking to fill a full-time permanent, Human Resources Administrator position in our downtown Edmonton or Calgary office. This position will appeal to an individual that likes to take initiative, is client focused and is exceptionally strong in delivering high-quality results.
Who We Are
We are Legal Aid Alberta. We believe in an Alberta where everyone is able to understand and protect their legal rights. As a publicly funded, non-profit organization, we provide affordable legal services in family law, domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide: Calgary, Edmonton, Fort McMurray, Grande Prairie, Lethbridge, Medicine Hat, Red Deer, Siksika Nation, and Wetaskiwin. We work together to serve Albertans, protecting their rights and ensuring a fair legal process.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You’re computer-savvy and more organized than anyone you know. Fast-paced work environments give you a rush and you’re always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You have knowledge in all facets of HR and have experience in supportive or supporting roles.
**Job Description**:
Reporting to the Director, People and Culture, some of the key responsibilities include:

- Set-up, organization and maintenance of electronic filing systems as well as records and document management requirements
- Preparation of letters, reports, documents, process map information
- Preparing and posting authorized job competitions in accordance with Legal Aid Alberta’s (LAA) recruitment practices.
- Booking and coordinating interviews.
- Assisting with reference checks as required.
- Onboarding support for new employees.
- Preparing, scheduling and distributing invitations for approved training courses.
- Monitoring responses to invitations.
- Tracking course completions and employee feedback.
- Tracking and reporting of Grievance Procedures.
- Scheduling Employee exit interviews.
- Creating and issuing employment verification letters for employees.
- Taking minutes in the Joint Health and Safety Committee.
- Tracking of Safety Metrics.
- Providing administrative support including preparing correspondence, reports, arranging meetings, processing invoices, and maintaining records/files.
- Creating scheduled reporting, forms and process maps.
- Participating in HR Projects/initiatives as requested.

**Qualifications**:
**Education and Experience**:

- University or post-secondary education required. Equivalent experience will be considered.
- 1-3 years office administration experience preferably in a Human Resources team.

**Knowledge and Skills**:

- Effective working knowledge of SharePoint.
- Strong written and verbal communication skills.
- Accuracy and attention to detail.
- Excellent organizational and time management skills.
- A self-starter with the ability to work independently with mínimal supervision.
- Ability to maintain a high degree of confidentiality and diplomacy at all times
- Able to handle multiple assignments and changing priorities effectively and efficiently with mínimal supervision.
- Strong initiative and action orientated with a sense of urgency to get things completed.
- Ability to work collaboratively with others in a team environment.
- Strong research and analytical skills.
- A positive, “can-do” attitude with client focused approach.
- Demonstrated commitment to continuous improvement.

What We Offer
Perks For Working With Us
- Competitive wage
- RRSP employer contribution
- Health and dental benefits
- Health and wellness accounts
- Paid vacation time
- Holiday closure (paid time off)
- Professional days (paid time off)
- Professional development
- Employee assistance program

How to Apply