Receptionist/administrative Assistant

**Receptionist / Administrative Assistant**
**Location**: Mississauga, ON

**Job Type**: Full-Time | Permanent | 35 hours per week
**Salary**: Competitive, based on experience

**About Us**

**KVP CPA Professional Corporation** is a leading accounting and financial services firm based in Mississauga, Ontario. We specialize in **business loans, corporate tax filings, personal tax planning, bookkeeping, and financial consulting** for businesses of all sizes. Our firm is committed to delivering high-quality, client-focused accounting solutions that help businesses grow and thrive. At KVP CPA, we pride ourselves on our **professional expertise, strong client relationships, and a dynamic team-oriented work environment**. As we continue to expand, we are looking for dedicated professionals to join our team and contribute to our success.

**What You Will DoReception & Client Management**
- Greet clients and visitors in a **professional and welcoming manner**.
- Schedule and confirm **client appointments** and maintain management calendars.

**Administrative & Office Support**
- Perform general administrative tasks such as **filing, photocopying, scanning, and coordinating courier services**.
- Maintain office supplies and ensure office equipment is properly managed.
- Assist in **formatting and assembling financial statements, invoices, and tax packages** with accuracy.
- Organize and maintain **client records, both paper and electronic**.
- Support the **invoicing process**, including drafting invoices and monitoring billing deadlines.
- Prepare and **proofread correspondence, forms, reports, and presentations**.
- Coordinate internal meetings and office activities.

**Technology & Documentation**
- Maintain and update **client databases and office systems**.
- Utilize **Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Drive, Zoho CRM, and Adobe Acrobat**.
- Process **e-returns and documentation** efficiently and accurately.

**HR & Administrative Assistance**
- Support **HR-related tasks**, including employee documentation and compliance tracking.
- Maintain and manage **company policies, procedures, and employee records**.
- Provide administrative and scheduling support to senior management and team members.

**What We’re Looking For**

**Education & Experience**:

- College diploma or certificate in **Office Administration, Business Administration, or Accounting**.
- **Minimum 2-4 years** of experience in an **administrative or receptionist role**.
- Experience working in an **accounting or professional services firm** is an asset.

**Skills & Competencies**:

- Strong proficiency in **Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)**.
- Exceptional **organizational and time-management skills** with the ability to multitask.
- Excellent **verbal and written communication skills**, with a professional and client-focused approach.
- High attention to **detail, accuracy, and confidentiality**.
- Experience with **accounting software (Zoho CRM, TaxCycle, Caseware, or QuickBooks) is an asset**.
- Ability to work **independently and in a fast-paced environment** while managing multiple priorities.

**Why Join Us?**
- **Competitive Salary** based on experience
- **Opportunities for Professional Growth & Career Development**:

- **Supportive and Collaborative Work Environment**:

- **Exposure to the Accounting & Financial Industry**:

- **Work-Life Balance in a Stable, Growing Firm**

**How to Apply**

**Subject Line**: _Receptionist / Administrative Assistant Application - [Your Name]_

We look forward to welcoming a **dedicated, organized, and proactive** professional to our team

**Job Types**: Full-time, Permanent

Pay: $17.20-$20.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Mississauga, ON L5N 6S2: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2025-02-24