Office Administrator

**Join MasTec Canada**

We are a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.

MasTec Canada offers career opportunities for individuals looking to take part in Canada’s industrial construction sector. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.

**Why Join Us?**
- Our Core Values are front and centre and operationalized across the business
- Individual contribution is rewarded and teamwork is encouraged
- A commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
- Individual development is provided (e.g., hands-on training and cross-functional project opportunities)
- Health and wellness program

**What we are offering**:
***:
**LOCATION: 25963 - 111 Ave, Acheson, AB T7X 6C8**

**ESSENTIAL JOB FUNCTIONS**:

- Greet visitors and direct them to the appropriate person
- Answer incoming phone calls in a prompt, polite, professional manner
- Organize offices and maintain reception area, lunchroom and storage rooms
- Type memos, correspondence, reports and other documents
- Collect, open, sort, stamp, distribute and process all incoming and outgoing mail or packages
- Maintain inventory and order office supplies; ensure new employees have supplies in their workspaces
- Provide support to field offices and operations with implementation of new process & procedures
- Provide support to field offices and operations with IT requests including but not limited to computer requests, and being first point of contact should IT support be required
- Contact vendors for maintenance related tasks (e.g. plumbing, lawn maintenance, electrical, etc.)
- Assist AP/AR teams with miscellaneous duties including, but not limited to:

- Set up vendor requests; maintenance and update in Vista
- Reconcile monthly purchase card statements
- Invoice statement reviews; organizing vendor list
- Update and maintain daily cash receipts in SharePoint
- Other duties as required
- Assisting office staff with data entry and scanning /filing, as required
- Assist with special projects or project administration, as required

**EDUCATION AND WORK EXPERIENCE REQUIREMENTS**:

- Related experience and/or training or equivalent combination of education and experience in office administration
- Minimum 3 years of relevant office support experience
- Fluent with Microsoft suite including Office 365 and SharePoint

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**:

- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for promoting and living out MasTec Canada’s 6 Core Values
- Ambitious, pro-active, high-energy, positive attitude and a team player
- Ability to build rapport and effectively communicate with all levels in the organization
- Read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
- Ability to work within precise standards of accuracy and follow set procedures and standards
- In depth knowledge of offerings (solutions, products, and services)
- Excellent collaboration and written/verbal communication skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person