Part-time Mine Administrative Assistant

1 week ago

Invermere, Canada Saint Gobain Full time

**WHY DO WE NEED YOU?** **
In complete alignment with the Company's Vision, Mission Statement and Values and under the direction of the Mine Manager, this position is expected to provide a variety of complex administrative tasks and responsibilities using strong communication, administrative and organizational skills, while maintaining confidentiality.

**ESSENTIAL DUTIES**
- Provide administrative support to Mine Manager and Mine Supervisor (including schedules, appointments, presentations, communications, and union/legal interaction, pick items up)
- Perform receptionist duties, monitor and be responsible for communications systems and office equipment
- Coordinate couriers, vendor visits and site logs
- Coordinate and order Mine Office Supplies for all areas
- Reconcile inventory daily
- Pickup and send out all Mail
- Create and Maintain Manuals for Kronos, SAP, Medius, Concur and D360 programs
- Receive Purchase Orders in SAP
- Reconcile all GL Accounts for Production Costing and Proper Coding
- Journal Entries to adjust costing codes, send to Accountant monthly
- Maintain rock pricing changes within SAP and Customers
- Summarize, reconcile and enter timecards for hourly payroll in Kronos
- Track Hourly employee vacation and BOT for the Mine
- Resolve payroll / benefit issues with Human Resources (STD, LTD, Hire, Layoff)
- Process and Reconcile all Shipments to Customers using ST’s in SAP
- Create, Process and Reconcile all Shipments to CTG Plants using STO’s in SAP
- File All Payables either manually or electronically
- Maintain Concur Expenses accounting for All Employees, Scan and Save Electronically
- Maintain and Reconcile All Capital Spending
- Conduct daily Production updates
- Track daily material to Rail load out and Create Willox Trucking monthly invoice
- Track & Release Loaded Rail cars in CP Customer Service Online Program
- Conduct daily Material Transfers (MIGO309) from Quarry to Rail Loadout
- Process Month End Reports
- Create and Distribute Mine Notices
- Process Government and Environmental Surveys
- Other duties from time to time as requested by management

**IS THIS JOB FOR YOU?**
**MINIMUM KNOWLEDGE AND SKILLS REQUIRED**
- Unionized payroll and benefits experience
- Strong administrative and people skills
- Customer Service experience an asset
- Experience with purchasing
- Strong analytical and problem-solving skills combined with an attention to detail.
- Excellent time management and organization skills
- Excellent organizational and verbal and written communication skills are essential
- Computer and data entry experience (Word, PowerPoint, Excel, E1, some network experience)
- Ability to work independently as well as a member of a team
- Ability to multitask and prioritize workload, handling various job responsibilities at once
- Ability to show discretion with confidential and/or personal material

PREFERRED OR DESIRED QUALIFICATIONS
- Post-secondary diploma preferably in business or equivalent experience
- Knowledge of SAP

**WORKING CONDITIONS**
- This position will be based at the Windermere Mine Operations in Windermere for now with the potential to transition to Kootenay West Mine located near Canal Flats.
- Travel between the two Mines may be required.

Job Reference: CAN01095

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