Front Desk Assistant

5 days ago

Richmond, Canada Glen Group of Companies Full time

**Glen Group** is a multi-faceted company that provides exceptional services and solutions to small and large businesses. Our specialized services include Security Services, Real Estate, Recruitment, Childcare, Traffic Management, and Home Renovations. The company is dedicated to delivering quality, integrity, and professionalism in all its services.

**Responsibilities**:

- Organize office and assist the Managers in their respective tasks
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule, phone screen applicants for various positions, plan meetings and appointments.
- Monitor level of supplies and handle shortages
- dealing with correspondence, complaints and queries
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
- preparing letters, presentations and reports
- managing office budgets
- liaising with staff, suppliers and clients
- Implementing and maintaining procedures/office administrative systems
- Organizing induction programs, onboarding for new employees
- Attending meetings with senior management
- Update and organize the filing system and computer files
- Coordinate and organize social office events in collaboration with staff requirements
- Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office

**What we are looking for**:

- Must have 1-year experience front-desk (Canadian Experience)
- Must have 1-year administrative experience (Canadian Experience)

**What We Can Offer You**
- Glen Group is committed to creating a diverse environment and is proud to be an equal opportunity employer with progressive career path including global opportunities.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Access to a safe work environment with highly qualified professionals for exchanging knowledge and ideas, building skills, and sharing experiences.
- Health Benefits and more
- Continuous learning and Career advancement

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 1 year (required)
- Front desk or reception: 1 year (required)

Work Location: In person

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