Administrative Assistant

1 week ago

Boucherville, Canada Habitation Prestige Full time

Business Administration, Management and Operations, Other
- Business/Office Automation/Technology/Data Entry

**Work Setting**:

- Relocation costs not covered by employer

**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents

**Computer and Technology Knowledge**:

- Google Docs
- Electronic scheduler
- Database software
- Accounting software
- Desktop publishing software
- Business diagram software
- Human resources software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows

**Technical Terminology**:

- Business

**Area of Specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics

**Transportation/Travel Information**:

- Own transportation
- Own vehicle
- Willing to travel regularly
- Valid driver's licence
- Travel expenses not paid by employer

**Work Conditions and Physical Capabilities**:

- Fast-paced environment
- Tight deadlines
- Repetitive tasks
- Attention to detail

**Personal Suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player

**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?

**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits

**Financial benefits**:

- Bonus

**Long term benefits**:

- Group insurance benefits
- Life insurance
- Long-term care insurance
- Maternity and parental benefits
- Other benefits
- Pension plan
- Registered retirement savings plan (RRSP)

**Other benefits**:

- Free parking available
- Learning/training paid by employer
- On-site amenities
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Travel insurance

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