Ad-3 Administrative Assistant

Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
- The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities.

**City**: Boucherville

**Organizational Unit**: Medical Devices

**Classification**: AD-3

**Tenure**: Term

**Duration**:2 years

**Language Requirements**: Bilingual Imperative BBB/BBB

**Work Arrangements**: Due to the nature of the work and operational requirements, this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week at their own expense.

**Discover the possible**:
Anything is possible at the National Research Council (NRC), recently named one of Canada’s 2025 Top Employers for Young People, a 2025 Top Employer in the National Capital Region and Forbes Canada’s Best Employers

As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

**The Role**:
We are looking for an Administrative Assistant to support our Medical Devices (MD) Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Administrative Assistant provides general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems and responding to routine enquiries.

At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system.

This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.

**Screening Criteria**:
**Education**:
Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
- Significant* experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
- Experience in providing administrative support services at a senior management level.
- Experience in processing purchase requisitions for office supplies, equipment or services
- Experience using SAP software or another similar ERP system would be an asset.
- Significant means a minimum of 2 years experience.

**Condition of Employment**:
Reliability Status

**Language Requirements**:
Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

**Assessment Criteria**:
**Technical Competencies**:

- Knowledge of administrative procedures and practices such as file preparation and maintenance, meeting organization, travel arrangements and data entry.
- Ability to draft, proofread and edit documents and correspondence.
- Ability to carry out tasks with precision and attention to detail.
- Ability to gather and provide information, explain processes and respond to routine inquiries regarding administrative procedures.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
- Ability to manage a number of files in parallel, set priorities and meet deadlines.

**Behavioural Competencies**:

- Management services - Client focus (Level 2)
- Management services - Communication (Level 1)
- Management services - Initiative (Level 1)
- Management services - Results orientation (Level 1)
- Management services - Teamwork (Level 1)

**Competency Profile(s)**:
**Compensation**:
From $49,665 to $65,854 per annu