Office Administrator/receptionist

2 days ago

Moncton, Canada Atlas-Apex Roofing (Moncton) Inc. Full time

**Office Administrator**

**Responsibilities**:

- Assist and support Branch Staff with all Service Department needs
- Handle service-related phone calls while taking detailed information pertinent to various service requests.
- Input information and create accurate work orders utilizing our proprietary Customer Relationship Management program.
- Create detailed service reports and costing breakdowns for completed work orders
- Issue invoices and credit memos in a timely and accurate manner
- Proofreading and formatting of service-related quotations and reports
- Managing online reports of completed work
- Provide daily updates and correspondence with client base as needed
- Providing administrative support to Project Managers/Superintendents in the start-up, completion, and close-out of all capital projects.
- Entering pertinent information into our POS and updating project information as available
- Creating and assisting with customer contracts
- Creating and maintaining Gantt charts and other scheduling documentation
- Administering necessary out of town arrangements for work force, such as hotel, flight and room and board payment
- Preparing notes as directed, for any meetings involving the department, including those with Foremen and Workers, taking minutes during these meetings, compiling those minutes and sending out copies to all participants.
- Working with the Finance department on basic payroll duties (Data entry, verifying and submitting payroll to head office)
- Opening and sorting mail
- Matching packing slips and coding invoices
- Preparing and scheduling courier and other postal correspondence
- Reconciling, organizing and filing invoices and statements
- Answering the phone
- General office maintenance
- Other day to day office operations

**Skills/ Qualifications**
- High school diploma a must
- 3 - 5 years’ office experience a plus
- Accuracy and attention to detail is a must
- Good oral and written communication skills
- Ability to understand and carry out instructions provided in written, oral, or diagram form and deal with problems in a creative manner. Must be a problem solver
- Ability to relate well to all kinds of people, can build constructive and effective relationships using diplomacy and tact
- Self-motivated with the ability to work at fast paced professional level
- Computer literacy with proficiency in MS Office (Excel, Word, Outlook

**We Offer**:

- Competitive wages -based upon experience
- A comprehensive benefit program for you and your family
- Extensive safety training
- A culture that is built on teamwork, diversity and passion for success.
- Opportunities are available throughout the company for talented, experienced and advancement-driven individuals

**Company Overview**

Atlas-Apex Roofing Inc. is a leading commercial/industrial roofing contractor with operations throughout Canada. With over 96 years of experience in the roofing business our success is measured on our ability to perform for our clients. Atlas-Apex has harnessed the power of technology, innovation and experience to provide the most comprehensive roofing program in the country.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- receptionist: 2 years (preferred)
- administrative assistant: 5 years (preferred)

Work Location: In person

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