Business Administrator

4 days ago

Belleville, Canada Hannafin Automation & Industrial Controls Inc. Full time

**Business Administrator**

**Belleville, ON**

**Summary**

Hannafin Automation & Industrial Controls is an expanding business in the city of Belleville, seeking a Business Administrator. This position is being offered as a part-time contract for maternity leave coverage. Hours will vary per week; 10 - 20 hours.

**Our Projects**:
As a HAIC employee, you will be part of a team that specializes in creating one-of-a-kind solutions for clients. We find solutions for client’s process needs and are relied on to solve the issues that have not been solved.

We are fortunate to be system integrators to a wide range of industries such as automotive, food and beverage, pharmaceutical, feminine care etc.

Our office, conveniently located off the 401, has undergone extensive renovations which includes the addition of our Design and Innovation center. This space gives you access to our in-house resources to test and evaluate the potential success of an idea.

**Responsibilities**

Perform all tasks independently as sole administrator of the business as follows:
**Bookkeeping**
- Monthly Reconciliation (Bank Statements, expense accounts, payables, G/L Adjustments etc.)
- Accounts Payable Reconciliation (Reconciling purchase orders with invoices, processing invoices & issuing payments / remittance reports)
- Accounts Receivable (Invoice clients, provide project summaries / Customer service reports & Invoice follow-up)

**Human Resources / Payroll**
- Recruiting Process: Develop/upload job postings, review resumes, schedule interviews, contact references, ensure onboarding documentation is complete
- Enter employees’ timecards, make corrections, generate pay stubs, submit payroll to bank for processing
- Reimburse employees for expenses such as personal development, boot allowance, travel, etc.
- Administer employee benefits through Manulife
- Remit GRSP payments
- Provide T4s and annual tax forms to employees
- Update employees’ wages and vacation rates as needed
- Submit Record of Employment (ROEs) as needed

**Project Coordinator**
- Parts Management: New supplier setup, issuing Purchase Orders, Coordinate Shipping, Maintain inventory

**Administrative Duties**
- Review contracts
- Order safety equipment and office supplies for staff/maintain inventory
- Create/edit company templates, procedures and policies (such as Employee Handbook, Letters of Employment, and any additional documents as requested)
- Complete other tasks as needed

**Experience**:

- College or university degree/diploma in Business Administration / Accounting
- 3+ years of experience as Bookkeeper or Administrative Assistant in a small to medium sized business
- Experience in Sage 50 and in a customer-oriented environment considered an asset

**Personal Attributes**:

- Excellent organizational and time management skills
- Strong attention to detail and accuracy in data entry and proofreading
- Flexible, self-starter, logical thinker
- Proven ability to multi-task, prioritize and work efficiently
- Maintains positive relationship with all personality types (clients and coworkers) even during difficult situations

**Job Type**: Part-time

Pay: From $23.00 per hour

Expected hours: 10 - 20 per week

Ability to commute/relocate:

- Belleville, ON K8N 4Z6: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Bookkeeping: 3 years (required)

Work Location: Hybrid remote in Belleville, ON K8N 4Z6

Application deadline: 2023-11-22
Expected start date: 2025-08-04

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