Administrative Assistant

1 week ago

Belleville, Canada Centre for Workforce Development Full time

**Job Overview**

CFWD is seeking a motivated and detail-oriented **Administrative Assistant** to support the planning and delivery of workforce development projects. As an Administrative Assistant, you’ll support the day-to-day operations of our office while gaining hands-on experience in the non-profit, labour market research and workforce development sectors. This dynamic role combines administrative responsibilities with creativity, communications, and research. Ideal for someone with strong organizational skills and a passion for community impact. This position is being funded through the Canada Summer Jobs program.

**Key Responsibilities**:
**1. Administrative Support**
- Perform daily office tasks, including scheduling, filing, and correspondence
- Prepare reports, presentations, and documents using Microsoft Office
- Assist with coordinating logistics for meetings, workshops, and events

**2. Project & Program Support**
- Assist in organizing and tracking workforce development initiatives
- Maintain project records, track timelines, and support material development
- Help implement education and outreach initiatives aligned with workforce needs

**3. Communications & Outreach**
- Create engaging content for newsletters, social media, and website updates using tools like Canva
- Capture and edit photos for promotional use
- Support the organization’s presence on platforms such as Facebook, Instagram, and LinkedIn

**4. Research & Analysis**
- Conduct research on labour market trends and funding opportunities
- Compile data and prepare summaries or reports to support strategic initiatives

**5. Collaboration & Engagement**
- Serve as a liaison between internal teams and external partners
- Foster positive relationships with clients, community organizations, and stakeholders

**Essential Technical Skills**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiar with Canva and major social media platforms
- Basic photography and photo editing skills

**Preferred Technical Skills**
- Research and data analysis
- Experience in project coordination or event planning

**Essential Soft Skills**
- Strong verbal and written communication
- Strong organizational and time-management skills
- Attention to detail and ability to prioritize tasks
- Adaptable, proactive, and solutions-focused
- Excellent interpersonal and teamwork skills
- Creative with an eye for design and messaging

**Preferred Qualifications**
- Post-secondary education in administration, communications, business, or a related field
- Previous experience in an office, communications, or non-profit environment
- Ability to accommodate flexible work hours (i.e., work weekends and/or evenings when applicable)
- Valid G Class driver's license

**Job Type**: Seasonal
Contract length: 8 weeks

Pay: $17.20 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2025-05-23
Expected start date: 2025-06-02

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