Administrative Assistant

3 days ago

Belleville, Canada Otter Energy Inc. Full time

Otter Energy is one of Ontario’s largest and most established solar energy companies, with its roots in solar project construction and maintenance. Since its founding in 2009, Otter has grown into a full-service solar provider and has expanded its services to include project development and financing. Otter is seeking an Administrative Assistant who is passionate about energy and sustainability.

This is an incredible opportunity for someone who wants to utilize their skills while advancing their career in the solar industry. As an Administrative Assistant, you will be integral to the success of the company. Otter is committed to investing time and resources in developing skills and experience in order to help employees advance to more senior positions within the company.

**JOB SUMMARY**:
The Administrative Assistant will be supporting the Executive Assistant and the senior management team. This is a fast-paced role with a lot of opportunities to excel and learn new skills.

**KEY DUTIES & RESPONSIBILITIES**:

- Scheduling meetings, including calls & virtual meetings
- Ordering supplies and general office organization
- Following up with clients as required
- Filing Ministry of Labor notices; ensuring all permits are pulled
- Ordering company apparel
- Managing advertising and related billing, contracts, etc
- Delivering documents/permits to job sites as required
- Assisting other departments as required
- All other duties as assigned

**Skills**
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality are a must
- Ability to efficiently handle a variety of situations and tasks
- Extremely detail-oriented
- Excellent MS Office knowledge, specifically Excel
- Proficient with all G-Suite products
- Take pride in doing quality work
- Must be a self-starter, self-motivated, and willing to learn and follow instruction
- Ability to have fun while staying focused on completing your tasks

**EDUCATION & EXPERIENCE**:

- College Diploma/University Degree
- 3-5 years experience as an Administrative Assistant, preferably in the construction industry
- Valid Ontario driver’s license & vehicle is required
- Accounting or Business Management background is an asset

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift

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