Administration Manager

1 week ago

Port Moody, Canada Kinsight Full time

The Administration Manager plays a key role in overseeing the day-to-day operations at Kinsight, ensuring the efficiency and effectiveness of business processes. This position will manage and supervise the administrative support team, provide senior-level administrative assistance to the leadership team, lead special projects, organize meetings and events, and oversee facility management. The Administration Manager will foster strong, collaborative relationships with staff at all levels, as well as with community partners, stakeholders, and vendors. This role requires the ability to adapt to shifting priorities and address emerging issues with a high level of sound judgment, ensuring tasks are handled promptly and appropriately. A strong sense of confidentiality and discretion is essential in maintaining trust and integrity in all aspects of the role.

**About Kinsight**:
Kinsight is an accredited non-profit organization and a charity. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Consider joining our dedicated staff teams, connected through a shared vision to create a world where **Everyone’s welcome. Everyone belongs. Everywhere.** We value the work that we do, as well as the people we work with. Your unique contribution and talents could help us to create new options and opportunities for the people we support in our communities

**Qualifications/Requirements**:

- A degree/diploma in Business or Business Administration, or a relevant field of study. In the absence of a post-secondary degree/diploma, a relevant combination of education and experience may be considered.
- A minimum of 2 years of experience supervising a staff team
- 5 years of experience supporting senior executives on a daily basis
- Valid BC Driver’s license
- Access to and use of a personal vehicle on a daily basis
- Maintain a satisfactory vulnerable sector criminal record check throughout employment
- Experience in the social services and/or non-profit sector an asset
- Experience supervising staff in a unionized environment an asset

**Skills Required**:

- Excellent interpersonal, oral, and written communication skills
- Ability to behave in an ethical and discrete manner including ensuring appropriate confidentiality
- Ability to function in a self-directed environment with a high tolerance for ambiguity
- Intermediate/advanced computer skills, including the use of Microsoft Office & Adobe Acrobat programs
- Experience supporting and training staff on the use of software and technology
- A minimum typing speed of 50 wpm
- Ability to efficiently and accurately take concise meeting minutes
- High level of organization and flexibility
- Administrator experience with MS/Sharepoint or Sharevision an asset
- Ability to work a flexible schedule including some evenings and weekends in order to support Board Meetings, Annual General Meetings, events, and as needed.

**Compensation/Benefits**:

- $80,000 - $85,000 annual salary
- Comprehensive 100% employer paid benefits package
- Municipal Pension Plan
- Generous vacation allowance (starts at 3 weeks/year and increases over time to a maximum of 7 weeks/year)
- Life insurance
- Sick benefits
- Employee Assistance Program

To learn more about Kinsight:

- Visit our website: kinsight.org

  • Operations Manager

    1 week ago

    Port Moody, Canada Uptown Dawg Corp Full time

    Education: Secondary (high) school graduation certificate - Experience: 5 years or more **Tasks**: - Delegate work to office support staff - Carry out administrative activities of establishment - Oversee and co-ordinate office administrative procedures - Resolve conflict situations - Perform data entry - Review, evaluate and implement new administrative...

  • Administrative Assistant

    2 weeks ago

    Port Moody, Canada Vailo Insurance Services Ltd. Full time

    **Company description** Vailo is an independent and Canadian-owned Managing General Agent, with a focus on providing innovative, niche underwriting solutions to a select broker network. We are geared to achieve underwriting excellence and are committed to excellent customer service. We are seeking and Administrative Assistant to become a part of our dynamic...

  • Administrative Assistant

    1 day ago

    Port Moody, Canada Swift Disability Services Ltd. Full time

    We are a Disability and Financial Services company based in Port Moody, BC. We offer our employees competitive compensation, paid vacation, bonus incentives and a fun, energetic, and newly renovated workplace! Our mission is to make a meaningful impact on the lives of as many Canadians as possible. We have a built a reputation of unparalleled customer...

  • Assistant Manager

    6 days ago

    Port Moody, Canada Marmota Transportation and Logistics Network Ltd Full time

    **About us** We are professional, agile, professional, and our goal is to Become a leader trucking company in BC. Our work environment includes: - Modern office setting - Food provided **Job Summary** **Duties and Responsibilities** - Manage daily schedules for senior management and other staff members, including scheduling meetings, conferences, and...

  • Office Manager

    5 days ago

    Port Moody, Canada My Care Matters Health Services Full time

    **Overview** The Office Manager plays a vital role in supporting the administrative functions of My Care Matters Health Services. This person ensures compliance with regulatory requirements, coordinates staff schedules, maintains accurate records, and supports both caregivers and clients. This role requires someone who is highly organized, detail-oriented,...

  • Receptionist/administration

    5 days ago

    Port Moody, Canada PlayWorks Physio Full time

    **Client Experience Coordinator** Are you an enthusiastic, friendly individual who loves working with people? PlayWorks Physio, an award-winning paediatric physiotherapy clinic located in the heart of Port Moody, British Columbia, is seeking a hardworking and engaging superstar to join our team as a Client Experience Coordinator. If you're passionate about...

  • City Manager

    1 day ago

    Port Moody, Canada City of Port Moody Full time

    **City **Manager**: **Job order -** **J1023-1666 - Regular Full-Time** **Title **City Manager **Category **Executive **City**Port Moody, British Columbia, Canada **Job Description **City Manager We are seeking the City of Port Moody’s next City Manager. The position is open at an exciting time for the City! Port Moody is a community comprised of...

  • Administrative Assistant, Clinical Operations

    5 days ago

    Port Moody, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.76 - $32.50 / hour Why Fraser Health?: We are currently looking to fill a** Full Time** opportunity for a** Administrative Assistant** at **Eagle Ridge Hospital**located in **Port Moody, BC.** **Tri-Cities** The Tri-Cities is an informal grouping of three lively suburban communities of Coquitlam,...

  • Receptionist/administrative Assistant

    3 days ago

    Port Moody, Canada Inlet Hearing Inc. Full time

    **About Us** Inlet Hearing is a patient-focused, forward-thinking hearing care clinic currently operating within a shared wellness space in Port Moody (Inlet Wellness Gallery). We are in an exciting phase of growth and preparing for the next chapter in our evolution - expanding services, adding new team members, and deepening our impact in the...

  • Medical Office Assistant/administrative Assistant

    1 week ago

    Port Moody, Canada Healing Cedar Wellness Full time

    Healing Cedar Wellness is an established, very busy multidisciplinary wellness clinic in Port Moody, offering massage therapy, acupuncture, naturopathic medicine and counselling services. We are looking to for a part-time Medical Office Assistant to join our team. We are seeking coverage Monday through Wednesday to start, to compliment the Office Manager's...