Bilingual Administrative Assistant

**Job description**

Miska Trailer Factory

Position**:Bilingual Administrative Assistant**

Shift: Monday to Friday from 8:00 am to 5:00 pm AND / OR Tuesday, Thursday, Friday from 8 am to 5pm, Wednesday from 8 am to 7 pm, and Saturday from 8 am to 3 pm

Administrative Department - shifts may vary Monday to Saturday

Are you looking to work in a well-established organization that is a recognized leader in the utility trailer manufacturing industry? Miska Trailer Factory, which was established in 1994 is currently looking for **Bilingual** **Administrative Assistant** who is hoping to find a job opportunity where they can grow alongside our booming business which hit record breaking milestones in 2020, 2021 & 2022 At Miska, we pride ourselves on our commitment to secure employment, guaranteed hours, no layoffs, our green initiatives, and valuing our employees.

**Duties and Responsibilities**
- Assist the organization in day-to-day administrative tasks.
- Address and direct incoming calls to appropriate department.
- Process Sales Order’s and Invoices (_Business Central Software_)
- Complete all necessary paperwork in order to complete a customer file (_licensing, financing, documents, etc_.)
- Inputs required information into the CRM software.
- Ensure all invoices / work orders are completed and payments are accepted from customers in a timely manner.
- Comfortable handling large cash transactions
- Maintain and organize customer files.
- Communicating with customers regarding timelines, final payment, delivery / pick up dates.
- Maintaining a customer-focused environment, keeping customer service a priority, and addressing all inquiries in a professional manner
- Communicate with Administrative Support Coordinator, Administrative team, Service department, and other applicable parties to ensure that all trailers are processed in a timely fashion.
- Perform other administrative tasks and duties as required.

**Please note that this a 100% in office role.**

**Requirements**:

- Bilingual: Fluent in English and French - fluent in both verbal and written forms
- High School diploma or equivalent
- Post-secondary education in Administration or related field preferred
- Proficiency in MS Office Suite: Excel, Word, and Outlook
- Experience using Business Central, or CRM is an asset
- Strong organizational and customer service skills
- Time management
- Attention to detail
- Problem solving
- Multi-tasking
- Required to work Saturdays (on rotation)

**Working Conditions**
- Ability to sit for long periods of time at a desk
- Ability to use phone frequently
- Regular office sitting and walking in between plant and main office
- Ability to operate the computer daily with repetitive tasks

**Benefits**
- Full-time, permanent employment
- Benefits including Extended Health and Dental Benefits, after completion of probationary period; 3 months
- Free on-site parking
- Service Awards
- Company matching RRSP Program
- Referral bonus of $1,000
- Competitive wages

Ability to commute/relocate:

- Hamilton, ON L8N 2Z7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administration: 2-3 years (required)
- Customer Service experience (required)
- Dealership/licensing experience an asset.

Shift availability:

- Day Shift (required)
- Work Location: In person

**Job Types**: Full-time, Permanent

Pay: $52,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Administrative: 2 years (required)
- Customer service: 2 years (required)

**Language**:

- French (required)

Work Location: In person