Administrative Assistant

5 days ago

Hamilton, Ontario, Canada Mishka Social Services Full time

About Mishka Social Services:

Mishka Social Services is a Hamilton-based nonprofit organization dedicated to supporting newcomers, immigrants, refugees, and racialized communities by offering culturally responsive programs, food security services, and community resources. This is a part-time contract position based in Hamilton, ON, with a hybrid schedule (remote and in-person). The position requires fluency in both Arabic and English, and offers an hourly rate of $18.00, with an expected workload of approximately 15 hours per week.

Position Summary:

We are seeking a highly organized and bilingual Administrative Assistant to join our team. The ideal candidate will have excellent communication skills in both Arabic and English, strong attention to detail, and the ability to manage a wide range of administrative responsibilities.

This role supports the Executive Director and various program teams by ensuring smooth internal operations and effective communication with clients, staff, volunteers, and community partners.

Key Responsibilities:

Client & Community Communication

  • Answer and route phone calls to appropriate programs
  • Respond to email inquiries and follow up with clients as needed
  • Provide Arabic-English translation or interpretation as required
  • Document & Policy Management
  • Complete meeting minutes in a timely fashion.
  • Draft, format, and distribute contracts, HR forms, and internal documents
  • Support the maintenance of organizational policies and employee guidelines

Marketing & Outreach

  • Create and send bilingual email newsletters using Mailchimp
  • Design flyers and promotional materials using Canva
  • Collect testimonials and success stories from program participants

Administrative Coordination

  • Organize and maintain digital records and shared folders
  • Assist in preparing internal communications and schedules
  • Support onboarding for new staff, volunteers, and students

Qualifications:

  • Fluency in Arabic and English – spoken and written (required)
  • 1+ year of experience in an administrative, communications, or nonprofit support role
  • Strong organizational and multitasking skills
  • Excellent interpersonal and written communication skills
  • Proficiency in Google Workspace, Canva, and Mailchimp is a plus
  • Passion for working in a community-based, multicultural environment

Compensation:

$18.00/hour, paid biweekly

15 hours per week, flexible schedule

Job Type: Part-time

Pay: $18.00 per hour

Language:

  • Arabic (required)

Work Location: In person

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Mechanical Contractors Association Hamilton Niagara Full time

    Contract Opportunity – Administrative Assistant (On-Site, Hamilton Ontario.We're seeking an Administrative Assistant for an on-site contract role in Hamilton, ON. This position involves a range of administrative responsibilities, with a primary focus on data entry.QualificationsAdministrative Assistance and Clerical SkillsExecutive Administrative...

  • Administrative Assistant

    7 days ago

    Hamilton, Ontario, Canada Royal LePage Full time

    Company DescriptionRoyal LePage is Canada's leading provider of real estate services, with a network of over 20,000 real estate professionals located in more than 600 locations nationwide. Since its founding in 1913, the company has been dedicated to quality service, innovation, and integrity, becoming one of the most trusted names in Canadian real estate....

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who provides administrative and secretarial support.  Key responsibilities include, but are not limited to, scheduling meetings, organizing and preparing agendas, managing calendars, credential support for both new and re-appointments, monthly billings and...

  • Administrative Assistant

    7 days ago

    Hamilton, Ontario, Canada 123Dentist Full time

    The team atAltima Hess Village Dental Centrelocated in Hamilton , ON are looking for a passionate, hard-workingDental Administratoron a part -time basis.The ideal Administrative Assistant for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs efficiently.Learn...

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    Provides high level independent administrative support to the Chief of Interprofessional Practice and Chief Nursing Officer. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including managing calendars, coordinating meetings/events, preparing various...

  • Administrative Assistant

    3 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who provides administrative and secretarial support.  Key responsibilities include, but are not limited to, scheduling meetings, organizing and preparing agendas, managing calendars, credential support for both new and re-appointments, monthly billings and...

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    1. Post Secondary Education or medical office administration program or equivalent2. Five to seven years related experience in a senior secretarial/administrative role3. Excellent transcription and minute-taking skills4. Ability to appreciate the confidential nature of the position5. Demonstrated ability to develop systems that create efficient workflow and...

  • Administrative Assistant

    2 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    1. Post Secondary Education or medical office administration program or equivalent2. Five to seven years related experience in a senior secretarial/administrative role3. Excellent transcription and minute-taking skills4. Ability to appreciate the confidential nature of the position5. Demonstrated ability to develop systems that create efficient workflow and...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Mega Reno Inc. Full time

    Company DescriptionMega Reno Inc. is a home and commercial renovation company dedicated to providing tailored solutions for the unique needs of each client. Based in Ontario, we have successfully completed a variety of projects, ranging from residential renovations to commercial spaces for clients such as Chuck's Roadhouse, Burger Factory, and Crabby Joe....

  • Administrative Assistant

    4 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    Provides high level independent administrative support to the Chief of Interprofessional Practice and Chief Nursing Officer. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including managing calendars, coordinating meetings/events, preparing various...