Administrative Assistant

1 week ago

North Cowichan, Canada Municipality of North Cowichan Full time

The Municipality of North Cowichan (population 31,990) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End are home to a multitude of artistic, cultural and outdoor recreational activities. The Municipality provides a stable and varied work environment, competitive pay and benefits, and an opportunity to participate in a remote work program where operationally feasible.

In this role, you will play a vital part in ensuring the smooth operation of the Legislative Services Department by:

- Assisting with agenda and minute preparation for Council and Committee meetings.
- Preparing for and supporting Council meetings, including room setup and catering coordination.
- Assigning and tracking tasks from meetings, including timestamping Council meeting videos.
- Providing administrative support for bylaws and policies, including tracking and consolidation.
- Administering content on the municipal website.
- Drafting, publishing and tracking statutory notices.
- Assisting with records management, privacy, and freedom of information.
- Supporting general elections and alternate approval processes.
- Providing vacation and absence relief for the Legislative Coordinator.
- Conducting basic internet research and searches for and reviews internal records.
- Assisting with support for the Executive Coordinator, General Managers, and project work as needed.
- Performs other related duties as required to support North Cowichan.

Required Skills, Qualifications and Abilities
- Successful completion of formal relevant training (e.g. Applied Business Technology program at Vancouver Island University) and two (2) years of experience in an office environment, or an equivalent combination of experience and education.
- Possession and maintenance of a valid Class 5 B.C. Driver's Licence; a satisfactory current driver's abstract will be required.
- Demonstrated keyboarding speed of at least 60 wpm.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) at an intermediate to advanced level.
- Experience with eScribe, SharePoint, Adobe Pro, and Laserfiche is considered an asset.
- Experience in minute-taking is considered an asset.
- Knowledge of public administration and of the _Local Government Act, Freedom of Information and Protection of Privacy Act _and_ Community Charter_ is considered an asset.
- Strong communications and interpersonal skills, with the ability to interact professionally with the public and colleagues.
- Demonstrated commitment to exceptional customer service.
- High attention to detail and the ability to prioritize and complete multiple tasks in a dynamic environment.
- Ability to handle sensitive and confidential information with discretion.
- Capacity to work independently and exercise sound judgment.
- Proactive approach to problem solving and a strong work ethic.

A competitive salary and comprehensive benefit package is offered. This position is excluded from union membership.

  • Administrative Assistant

    1 week ago

    North Cowichan, Canada Maple Bay Marina Full time

    **Maple Bay Marina** is seeking an administrative professional to join our office team. We are located on beautiful waterfront property in the Cowichan Valley, near the town of Duncan on Vancouver Island. The marina has a long history of providing moorage and boating related services in the region since 1945. This new Administrative Assistant role is a...

  • Administrative Assistant

    6 days ago

    North Cobalt, Canada Boart Longyear Full time

    **Administrative Assistant** * Boart Longyear is looking to hire an Administrative Assistant on a full-time basis in our Haileybury ON office. * * Boart Longyear is a leading global supplier of drilling services, drilling equipment and performance tooling. It also has a substantial presence in aftermarket parts and service, energy, mine dewatering, oilsands...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services...

  • Administrative Assistant

    2 weeks ago

    North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...

  • Administrative Assistant

    2 weeks ago

    North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Academy of Learning Career College Full time

    Academy of Learning Career College is a dynamic and innovative Career College. We pride ourselves on fostering a collaborative and inclusive work environment where every team member's contribution is valued and recognized. As we continue to grow, we are seeking a skilled Administrative Assistant to join our team and provide essential support to various...

  • Administrative Assistant

    2 weeks ago

    North Vancouver, Canada Relax body&mind massage studio Ltd. Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional administrative support to our team. **Responsibilities**: - Answer and direct phone calls, taking messages when...

  • Administrative Assistant

    6 days ago

    North York, Canada Cosmaroma Inc. Full time

    **Company Information** Cosmaroma Inc. is a leader in retail/wholesale home renovation supplies. We are currently operating 10 retail outlets nationwide and expanding. - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Reframe Psychology Clinic Full time

    **Administrative Assistant, In-person** **Reframe Psychology Clinic** **Part-time, In-person** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...