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Administrative Assistant

2 weeks ago

Dorval, Canada Matrox Full time

**Position summary**

Duties of the Administrative Assistant include providing every day support to our Vice-Presidents, assisting in daily office needs and managing the administrative and organizational activities.

**Responsibilities**
- Handle office tasks, such as filing, generating reports, tracking deliverables, transcribing minutes from meetings and preparing presentations;
- Produce and distribute correspondence, memos, letters and forms;
- Provide real-time scheduling support by organizing and scheduling conference calls and meetings, while preventing conflicts, as well as reserving conference rooms and coordinating any material required and overall set-up;
- Reorder supplies;
- Assist/lead in administrative tasks related to travel arrangements, expense reports, training events, tradeshow attendances;
- Act as the point of contact for internal colleagues and external clients;
- Resolve administrative issues;
- Screening phone calls:

- Greet and assist visitors;
- Maintain contact lists;
- Propose improvements to existing procedures and methods linked to better office management;
- Approve timesheets;
- Coordinate loans ad giveaways with sales, operations and customers.
- Liaise with senior management to handle diverse requests.

*

Qualifications*
- College Degree in relevant field (a University degree will be considered an asset);
- Proven administrative experience;
- Knowledge of office management systems and procedures;
- Excellent computer skills;
- Strong communications and interpersonal skills;
- Superior time management and organizational skills;
- Attention to detail;
- Bilingual (French and English) both written and verbal;
- Professionalism, desire to be proactive and create a positive experience for others.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Flexible schedule
- Language training provided
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Profit sharing
- Tuition reimbursement
- Wellness program
- Work from home

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Language**:

- English and French (required)