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Administrative Assistant/receptionist

2 weeks ago

Calgary, Canada AM Accountants Professional Corporation Full time

AM Accountants is a public practice CPA Accounting firm with 9 plus years of experience in supporting clients with their needs such as tax consultations, payroll services, accounting services, incorporation services, and much more. Our mission is to help small and large businesses in Calgary and the surrounding areas with our expert tax consultation knowledge along with accounting support.

AM Accountants are seeking a highly organized and collaborative **Administrative Assistant/Receptionist** to support our team. You will be the first point of contact for our clients and visitors. We are looking for someone with a high friendly and welcoming personality to create a comfortable environment. This role is vital in ensuring efficient office operations and providing profound customer service.

**Key Responsibilities**:

- Greet clients and visitors warmly, providing them with necessary information and directing them appropriately
- Manage a multi-line phone system, answering calls promptly and professionally
- Schedule appointments, meetings, and events, coordinating with staff and external clients
- Perform administrative tasks, including data entry, document preparation, and maintaining filing systems
- Coordinating with registries in Calgary and helping the clients to set up their CRA Accounts
- Oversee office supplies and inventory, placing orders as required
- Handle incoming and outgoing mail and packages, ensuring timely distribution
- Support special projects and assist other departments as required

**Qualifications**:

- **High school diploma required**; a diploma in business administration or a relevant certification will be considered an asset
- **Strong and excellent communication skills and with high attention to details**:

- **Proficient at retaining and memorizing information after learning it**:

- **A minimum of 1-2 years of experience in an administrative or receptionist role**:

- **Must be able to communicate in English, Hindi, and Punjabi**:

- **Excellent in Microsoft Office Suite (Word, Excel, Outlook)**:

- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent interpersonal and communication skills, both verbal and written
- Professional demeanor and a customer-centred attitude

**Compensation and Hours**:

- The pay range for this position is between $15.50/hr-18.50/hr
- This will be a 40 hours position from Monday to Friday and Saturday as needed
- There will be an onsite parking and a bus stop is closer to the onsite location
- There will be flexibility with hours based on the needs of the operations or employees

Pay: $15.50-$18.50 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)
- Filing: 1 year (required)
- Administrative experience: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person