Executive Assistant

**Requisition ID**:167822

**Job Level**:Mid Level

**Home District/Group**: Eastern Canada District

**Department**:Administration

**Market**:Corporate Home Office

**Employment Type**:Full Time

**POSITION OVERVIEW**:

- We are currently looking for a proactive Executive Assistant to support our growing demands in Kiewit’s LRT project in Ottawa. This is an exciting and dynamic position where you will provide our senior leaders support to help maximize their efficiency and produce results. #LI-HM1- At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.**DISTRICT OVERVIEW**:

- Kiewit’s Eastern Canada District primarily performs heavy civil projects specializing in earth moving, transportation, roadways, bridges, water resources, and underground utilities. We are looking for hard working individuals with a passion for construction who aren’t afraid to get their hands dirty**LOCATION**:

- This position is based out of our Ottawa Hub Office.**RESPONSIBILITIES**:

- Coordinate schedules, and complex travel arrangements for Senior Leaders
- Arrange internal & external meetings including sourcing venues, monitoring attendance, equipment set up (teleconferencing etc.), and providing catering
- Complete all expense reports on time and accurately
- Provide district office support including meeting minutes, reception coverage, coordination of team building events
- Provide logístical support to Kiewit Sponsored events (hosting requirements, marketing materials, prizes etc.).
- Help support the development of Business Development Material (presentations etc.).
- Provide backup for other Executive Assistants
- Always strive for continuous improvement ensuring we are maximizing our efficiencies
- Perform other duties as assigned

**QUALIFICATIONS**:

- High school diploma and at least five (5) + years applicable executive-level support experience, preferably in one of the following fields: engineering, construction or oil/gas/chemicals.
- Proficient in Microsoft Office products including Word, Excel, PowerPoint, Visio and SharePoint.
- Strong work ethic, willing to do what it takes to get the job done right the first time
- Demonstrated commitment to ethics and integrity
- Passion for safety, with the ability to help us ensure that nobody gets hurt
- Strong interpersonal, written, and verbal communication skills
- Team player with the ability to work independently to meet deadlines, goals and objectives
- Strong organization, time management, and attention to detail
- Legally entitled to work in Canada

**Other Requirements**:

- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines.
- We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off._
- We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate._