Executive Assistant

2 weeks ago

Ottawa, Canada Delta Force Mechanical Inc. Full time

**About Us**

We are a fast-paced and rapidly growing organization seeking a proactive and detail-oriented **Executive Assistant** to provide high-level support to our senior leadership team specially our CEO. This role is perfect for an individual who thrives in a dynamic environment, values professionalism, and excels at managing competing priorities with ease.

**Key Responsibilities**
- Manage multiple tasks at once, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
- Handle sensitive and confidential information with the utmost discretion.
- Serve as the primary point of contact for internal and external communications on behalf of the CEO.
- Prepare presentations, reports, and other documents with accuracy and attention to detail.
- Assist with project management by tracking deadlines, prioritizing tasks, and ensuring deliverables are met.
- Assist with some personal assistant related responsibilities of the CEO
- Manage payments and expenses

**Qualifications**
- **Experience**: 4+ years as an Executive Assistant/Personal Assistant or in a similar role.
- **Education**: Diploma or degree in Business Administration or a related field preferred.

**Skills**:

- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
- Ability to multitask and prioritize in a fast-paced environment.

**Preferred**: Multi-year experience supporting senior executives or working in a startup culture.

**What We Offer**
- Competitive salary and performance-based bonuses.
- **Comprehensive benefits package,** including health and dental insurance.
- Opportunities for professional development and career advancement.
- A collaborative and supportive team culture.

**How to Apply**

If you are a self-motivated, highly organized professional looking for an exciting opportunity to support a dynamic team, we want to hear from you Please submit your resume and a cover letter detailing your qualifications and career aspirations.

Pay: $50,213.08-$70,628.89 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company events
- Dental care
- Extended health care
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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