Administrative Assistant

2 weeks ago

Halifax, Canada Carecor Full time

**Why Choose Us**
Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same hiring standards and patient care delivery as the facilities in which we serve.

**Job Summary**
The Administrative Assistant provides administrative and human resource support to the Director of Client Services and the individual branch including a variety of administrative and clerical tasks. Reporting to the Director of Client Services, the Administrative Assistant will ensure the efficient and smooth day-to-day operation of our branch.

**Position**:

- Full-time, Permanent

**Hours**:

- Monday to Friday 830am-430pm, hours can be flexible as required
- 37.5hrs per week
- Possible evening and weekend support if needed.

**Office Location**:

- 7071 Bayers Road, Halifax Office Location

**Responsibilities**:

- Assist branch Director with employee engagement initiatives
- Using Excel spreadsheets to keep track of data (KPI)
- Taking minutes for Scheduling Team meetings
- Distribute and maintain office policies and procedures for the branch in the database
- Assisting branch Director and Supervisors with daily administrative tasks
- Assists with orientation and onboarding of new employees (to include setting up buddy shifts if necessary, collecting necessary documents)
- Support branch with required reporting
- Support Scheduling office as necessary (fill in for coordinator if necessary)
- Ordering supplies for the branch
- Supporting the Human Resource Assistants as necessary

**Qualifications**:

- Grade 12 diploma and experience in a similar role considered an asset
- Previous experience as a Scheduling Coordinator is necessary

**Skills**:

- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent organizational and multitasking skills
- Excellent customer service skills
- Takes initiative, ability to work independently and within a team setting
- Able to organize their work using tools, like MS Excel, Outlook and scheduling software
- Must be proficient in using computers and multiline phone system
- Excellent communication skills both written and verbal

**Requirements**:

- Must be willing to undergo a Police Background Check

**About Us**
For over 35 years, we proudly attract and retain staff to our professionally skilled and supportive team. We specialize in patient care staffing and have expanded our reach through acquisitions, partnerships, and additional service offerings - becoming a predominant staffing agency in Canada. Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work to meet their personal and professional goals. In addition to celebrating our quality staff, we are proud recipients of the Exemplary Standing award from Accreditation Canada.

Carecor is in accordance with provincial Accessibility regulations as well as Provincial Human Rights Code legislation.

We thank all applicants who apply. Only those selected for an interview will be contacted.

“Carecor Health Services Ltd. is a subsidiary of Bayshore HealthCare, a leading provider of home and community health care services.”

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